Bastian Solutions
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Project Coordinator
role at
Bastian Solutions
Responsibilities
Full project life cycle of project management processes (initiation, planning, execution, monitoring/controlling, and closing).
Work begins at the internal project kickoff meeting and continues until project closeout of the final punch list, acceptance testing, billing milestones, and accounting reconciliation.
Collaborate with project engineers, controls engineers, software project managers, and site managers to ensure project success is measured by customer satisfaction, scope, cost, and schedule.
Maintain effective communication with the sales team during the transition of a sold project to the project execution team.
Participate in recurring project team meetings, document minutes, capture action items, and follow up with owners on progress.
Update project status reports, including weekly status and overall project schedule updates.
Job Functions
General
Develop industry knowledge and job skills through training.
Work effectively with direction and guidance.
Carry a workload of 2‑4 projects concurrently.
Procurement
Create/maintain project management checkbook including vendor details, cost category, lead times, and purchase order.
Solidify final vendor quotes and negotiate pricing, including freight carriers.
Complete purchase requisition tasks in Microsoft D365 for each purchase.
Facilitate purchase agreement or statement of work creation when needed.
Confirm delivery dates throughout the procurement process.
Consolidate project bills of materials for inventory management.
Financials
Create/maintain financial checkbook and manage cash flow with vendor/installer payment terms.
Notify Business Specialist for milestone payments to the client.
Print and analyze project financial reports.
Assist project manager in forecasting and estimating costs for the full project life cycle.
Change Orders
Solicit quotes for change notifications.
Draft change orders (CNA) for mechanical, controls, or software quotes.
Create change order budget sheet and submit purchase requisition in D365.
Meetings
Create agendas and lead recurring project team meetings.
Document meeting minutes and action items.
Draft weekly project status reports.
Schedule
Update percent complete on Microsoft Project tasks.
Assist in creating and updating onsite resource schedules.
Administrative
Complete per diem and credit card expense reports.
Maintain standard file structure in OneDrive.
Assist in lessons‑learned creation.
Travel
Participate in onsite startup and close out opportunities.
Periodically visit job sites for vendor management responsibilities.
Travel Requirements
30% overnight travel (travel expenses paid by Bastian Solutions).
Preferred Skills And Required Qualifications
Bachelor’s Degree required.
Experience and/or education in Project Management a plus.
Experience with financials, including project ROI, NPV, cost to complete, cost at completion.
Advanced in MS Office suite, particularly Excel and Project.
AutoCAD experience a plus.
Material Handling, Robotics, Manufacturing or Packaging background preferred.
Energetic, ambitious, and hard working.
Strong interpersonal and communication skills.
Strong demonstrated sense of customer service.
Anticipate problems and drive risk reduction.
Change agent and desire to enhance standard processes.
About Bastian Solutions Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.
Benefits
Health, Dental, and Vision Insurance
401(k) Retirement Plan with a company match
Vacation/Holiday Pay
Tuition Reimbursement
Flexible Work Schedules
Volunteer Work
Professional Associations, Conferences and Subscriptions
Company Meetings & Events
#J-18808-Ljbffr
Project Coordinator
role at
Bastian Solutions
Responsibilities
Full project life cycle of project management processes (initiation, planning, execution, monitoring/controlling, and closing).
Work begins at the internal project kickoff meeting and continues until project closeout of the final punch list, acceptance testing, billing milestones, and accounting reconciliation.
Collaborate with project engineers, controls engineers, software project managers, and site managers to ensure project success is measured by customer satisfaction, scope, cost, and schedule.
Maintain effective communication with the sales team during the transition of a sold project to the project execution team.
Participate in recurring project team meetings, document minutes, capture action items, and follow up with owners on progress.
Update project status reports, including weekly status and overall project schedule updates.
Job Functions
General
Develop industry knowledge and job skills through training.
Work effectively with direction and guidance.
Carry a workload of 2‑4 projects concurrently.
Procurement
Create/maintain project management checkbook including vendor details, cost category, lead times, and purchase order.
Solidify final vendor quotes and negotiate pricing, including freight carriers.
Complete purchase requisition tasks in Microsoft D365 for each purchase.
Facilitate purchase agreement or statement of work creation when needed.
Confirm delivery dates throughout the procurement process.
Consolidate project bills of materials for inventory management.
Financials
Create/maintain financial checkbook and manage cash flow with vendor/installer payment terms.
Notify Business Specialist for milestone payments to the client.
Print and analyze project financial reports.
Assist project manager in forecasting and estimating costs for the full project life cycle.
Change Orders
Solicit quotes for change notifications.
Draft change orders (CNA) for mechanical, controls, or software quotes.
Create change order budget sheet and submit purchase requisition in D365.
Meetings
Create agendas and lead recurring project team meetings.
Document meeting minutes and action items.
Draft weekly project status reports.
Schedule
Update percent complete on Microsoft Project tasks.
Assist in creating and updating onsite resource schedules.
Administrative
Complete per diem and credit card expense reports.
Maintain standard file structure in OneDrive.
Assist in lessons‑learned creation.
Travel
Participate in onsite startup and close out opportunities.
Periodically visit job sites for vendor management responsibilities.
Travel Requirements
30% overnight travel (travel expenses paid by Bastian Solutions).
Preferred Skills And Required Qualifications
Bachelor’s Degree required.
Experience and/or education in Project Management a plus.
Experience with financials, including project ROI, NPV, cost to complete, cost at completion.
Advanced in MS Office suite, particularly Excel and Project.
AutoCAD experience a plus.
Material Handling, Robotics, Manufacturing or Packaging background preferred.
Energetic, ambitious, and hard working.
Strong interpersonal and communication skills.
Strong demonstrated sense of customer service.
Anticipate problems and drive risk reduction.
Change agent and desire to enhance standard processes.
About Bastian Solutions Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.
Benefits
Health, Dental, and Vision Insurance
401(k) Retirement Plan with a company match
Vacation/Holiday Pay
Tuition Reimbursement
Flexible Work Schedules
Volunteer Work
Professional Associations, Conferences and Subscriptions
Company Meetings & Events
#J-18808-Ljbffr