The City University of New York
CUNY Office Assistant, Level 1, Office of Human Resources (Provisional)
The City University of New York, New York, New York, us, 10261
CUNY Office Assistant, Level 1, Office of Human Resources (Provisional)
Job ID: 31358 | Location: Borough of Manhattan CC | Employment Type: Part-time | Seniority Level: Entry Level | Job Function: Administrative | Industries: Higher Education
Base Pay Range $36,700.00/yr - $41,472.00/yr
General Duties (Assignment Level 1, 2, 3)
Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
Proofreads typed material for accuracy, correcting errors as necessary.
Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
Creates filing systems.
Maintains departmental records; keeps separate confidential records when instructed.
Retrieves and formats computerized data.
May take dictation and transcribe notes (written or recorded) with proper training.
Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Provides information, as directed, to faculty, students, employees, and the general public.
Responds to routine inquiries regarding departmental affairs.
Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
Furnishes information on the department’s rules and regulations, when authorized.
Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.).
Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
Assists in training new employees in various office duties/use of office machines.
Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Prepares routine reports, including drafts, using information received from various sources.
Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
Processes purchase orders and supply orders; verifies deliveries.
Verifies inventory and supplies reports on request.
Completes Time & Leave calculations and keeps up-to-date records.
Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
Assists in preparing and distributing materials such as recruitment documents.
Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
May serve on committees when authorized.
Assignment Level 4 Duties
May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
Initiates administrative procedures on behalf of the department.
Administers a specialized area, requiring unique training and/or experience within a large office.
Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
Prepares and compiles complex reports, including simple research and analysis.
With approval, makes improvements to department forms.
Develops record-keeping systems.
Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. Assignment Level 4 is an assignment level based on duties performed and is discretionary.
Campus Specific Information The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students’ intellectual and personal growth. BMCC bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students and promotes an atmosphere of mutual respect for each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin.
BMCC invites applications for two (2) CUNY Office Assistant positions in the Office of Human Resources. These positions are in provisional status and continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY.
HR Responsibilities
Analyze, process, and track time and attendance records, accruals, absences, and leaves for classified civil service hourly employees.
Handle inquiries regarding payment discrepancies, timesheet errors, and missed timesheet submissions for hourly employees to ensure accurate and timely payroll processing.
Process employment verifications and Public Service Loan Forgiveness (PSLF) forms.
Collect and process monthly leave reports for employees in faculty titles.
Assist in other areas of Human Resources as needed.
Candidates selected for the position will be required to complete a typing test as part of the selection process.
Minimum Qualifications
A four‑year high school diploma or its educational equivalent.
Two (2) years of experience performing general office work, which may be met by one of the following:
Two (2) years of satisfactory, full‑time experience performing general office work; or
One (1) year of satisfactory, full‑time experience performing general office work and 30 semester credits from an accredited college or university; or
An associate’s degree or 60 college credits from an accredited college or university.
Passage of a qualifying Work Experience Test.
English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
Part‑time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full‑time experience during the same period. Part‑time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State’s Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
Additional Requirements After Filing Period
Candidates must take and pass a job‑related Civil Service Examination.
Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
Must meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. May also be required to demonstrate technical competence in using job‑related software.
Preferred Qualifications
Strong organizational skills with attention to detail.
Demonstrated ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or collaboration tools (e.g., Teams, SharePoint).
Knowledge of procurement processes.
Compensation New Hire: $36,700*
Incumbent: $41,472
This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
Benefits CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and tax‑deferred savings plans. Part‑time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
How to Apply For full consideration, submit a cover letter and resume online via CUNY’s web‑based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31358&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers.
Closing Date November 22, 2025
Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. CUNY also includes Italian Americans among its protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
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Base Pay Range $36,700.00/yr - $41,472.00/yr
General Duties (Assignment Level 1, 2, 3)
Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment.
Proofreads typed material for accuracy, correcting errors as necessary.
Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports.
Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files.
Creates filing systems.
Maintains departmental records; keeps separate confidential records when instructed.
Retrieves and formats computerized data.
May take dictation and transcribe notes (written or recorded) with proper training.
Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms.
Provides information, as directed, to faculty, students, employees, and the general public.
Responds to routine inquiries regarding departmental affairs.
Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories.
Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons.
Furnishes information on the department’s rules and regulations, when authorized.
Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.).
Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
Assists in training new employees in various office duties/use of office machines.
Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
Prepares routine reports, including drafts, using information received from various sources.
Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines).
Processes purchase orders and supply orders; verifies deliveries.
Verifies inventory and supplies reports on request.
Completes Time & Leave calculations and keeps up-to-date records.
Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance.
Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records.
Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records.
Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions.
Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized.
Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed.
Assists in preparing and distributing materials such as recruitment documents.
Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration.
Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines.
May serve on committees when authorized.
Assignment Level 4 Duties
May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel.
Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff.
Initiates administrative procedures on behalf of the department.
Administers a specialized area, requiring unique training and/or experience within a large office.
Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1.
Prepares and compiles complex reports, including simple research and analysis.
With approval, makes improvements to department forms.
Develops record-keeping systems.
Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters.
Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. Assignment Level 4 is an assignment level based on duties performed and is discretionary.
Campus Specific Information The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students’ intellectual and personal growth. BMCC bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students and promotes an atmosphere of mutual respect for each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin.
BMCC invites applications for two (2) CUNY Office Assistant positions in the Office of Human Resources. These positions are in provisional status and continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY.
HR Responsibilities
Analyze, process, and track time and attendance records, accruals, absences, and leaves for classified civil service hourly employees.
Handle inquiries regarding payment discrepancies, timesheet errors, and missed timesheet submissions for hourly employees to ensure accurate and timely payroll processing.
Process employment verifications and Public Service Loan Forgiveness (PSLF) forms.
Collect and process monthly leave reports for employees in faculty titles.
Assist in other areas of Human Resources as needed.
Candidates selected for the position will be required to complete a typing test as part of the selection process.
Minimum Qualifications
A four‑year high school diploma or its educational equivalent.
Two (2) years of experience performing general office work, which may be met by one of the following:
Two (2) years of satisfactory, full‑time experience performing general office work; or
One (1) year of satisfactory, full‑time experience performing general office work and 30 semester credits from an accredited college or university; or
An associate’s degree or 60 college credits from an accredited college or university.
Passage of a qualifying Work Experience Test.
English Language Proficiency. All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview.
Part‑time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full‑time experience during the same period. Part‑time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State’s Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA).
Additional Requirements After Filing Period
Candidates must take and pass a job‑related Civil Service Examination.
Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
Must meet the skill requirement of keyboard familiarity by demonstrating the ability to type accurately at a minimum speed of 100 keystrokes (20 words) per minute after errors are deducted. May also be required to demonstrate technical competence in using job‑related software.
Preferred Qualifications
Strong organizational skills with attention to detail.
Demonstrated ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or collaboration tools (e.g., Teams, SharePoint).
Knowledge of procurement processes.
Compensation New Hire: $36,700*
Incumbent: $41,472
This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
Benefits CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and tax‑deferred savings plans. Part‑time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
How to Apply For full consideration, submit a cover letter and resume online via CUNY’s web‑based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31358&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers.
Closing Date November 22, 2025
Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. CUNY also includes Italian Americans among its protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
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