State of Arizona
FLEET AND FACILITIES PROJECT SPECIALIST (AA 3)
State of Arizona, Tucson, Arizona, United States, 85718
FLEET AND FACILITIES PROJECT SPECIALIST (AA3)
Job Location: Division of Aging and Adult Services (DAAS). Finance and Business Operations 1455 South Alvernon Way, Tucson, Arizona 85711 Posting Details: Salary: $24,038.44 Hourly Grade: 17 Closing Date: 11/12/2025
Job Summary Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!
The Department of Economic Security, Division of Aging and Adult Services, seeks an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with the Finance and Business Operations Unit. DAAS supports at-risk Arizonans to meet their basic needs and to live safely, with dignity and independence. Services and programs reach a diverse population of Arizonans.
With direction, perform a variety of complex administrative and project-oriented tasks, processing requests, resolving issues, and maintaining records and reports for fleet, facilities, projects, and equipment for designated locations. Responsible for scheduling reservations and maintenance, coordinating, driving/relocating, and tracking usage for fleet vehicles in designated DAAS locations. The candidate will also prepare a variety of technical and administrative reports and serve as a local area coordinator requiring them to travel to Lake Havasu, Bullhead City, Kingman and Yuma once a month.
Job Duties
Position requires driving DAAS fleet vehicles between DAAS locations, repair facilities, and ADOT throughout Arizona. Update, monitor, audit, and report all necessary reservation data, fleet shortages, movements, lost or missing keys or vehicles, update photos of each vehicle each quarter.
Serves as the general Unit/Division support by scheduling Unit Staff and other meetings as requested. Setting up equipment for meetings, hoteling stations, duplication documentation, providing phone/reception area backup, and completing other duties as required for designated locations.
Update, monitor, audit, and report all necessary facility and equipment issues for designated locations and point of contact for scheduled construction and deliveries for DAAS.
Serves as the Local Area Coordinator for the DAAS Phoenix, Apache Junction, Casa Grande, and the Tucson office. This Candidate will need to travel to the assigned areas once a month. However, depending on the selected candidate’s home location, employee will be based out of the Phoenix, Chandler, Apache Junction office.
Knowledge, Skills & Abilities (KSAs) Knowledge
Principles and practices of administration with special reference to organization, project management.
Agency, division, and unit rules, regulations, and operating procedures.
Computer software packages (e.g., Excel, Word, Access, Outlook, etc.) and Procure AZ for entering requisitions.
Skills
Conducting research and independently analyzing data and issues, detecting trends and potential problem areas, and focusing on solutions.
Researching, prioritizing, and following up on issues and concerns.
Business process management, process improvement and resource management.
Maintaining credibility, trust, and support with colleagues throughout the organization.
Abilities
Handle matters expeditiously, and proactively, and follow-through on projects to successful completion, often with deadline pressures.
Build relationships and collaborate effectively with all levels of internal/external customers/ partners.
Comprehend, analyze, interpret, and reconcile financial data.
Learn and adopt new technological or process changes.
Selective Preference(s)
A minimum of 1 year of experience with Administrative and project-oriented responsibilities. Preference to candidates with fleet maintenance, scheduling, and logistics experience.
Prior experience with Google calendar, Google docs, Google sheets preferred.
Pre-Employment Requirements
In-state travel required. Driver’s License Requirements Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us For questions about this career opportunity, please contact Brenda Vega at 520-279-4525 or BVega@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Brenda Vega at 6520-276-4525 or BVega@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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Job Summary Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!
The Department of Economic Security, Division of Aging and Adult Services, seeks an experienced and highly motivated individual to join our team as an Administrative Assistant 3 with the Finance and Business Operations Unit. DAAS supports at-risk Arizonans to meet their basic needs and to live safely, with dignity and independence. Services and programs reach a diverse population of Arizonans.
With direction, perform a variety of complex administrative and project-oriented tasks, processing requests, resolving issues, and maintaining records and reports for fleet, facilities, projects, and equipment for designated locations. Responsible for scheduling reservations and maintenance, coordinating, driving/relocating, and tracking usage for fleet vehicles in designated DAAS locations. The candidate will also prepare a variety of technical and administrative reports and serve as a local area coordinator requiring them to travel to Lake Havasu, Bullhead City, Kingman and Yuma once a month.
Job Duties
Position requires driving DAAS fleet vehicles between DAAS locations, repair facilities, and ADOT throughout Arizona. Update, monitor, audit, and report all necessary reservation data, fleet shortages, movements, lost or missing keys or vehicles, update photos of each vehicle each quarter.
Serves as the general Unit/Division support by scheduling Unit Staff and other meetings as requested. Setting up equipment for meetings, hoteling stations, duplication documentation, providing phone/reception area backup, and completing other duties as required for designated locations.
Update, monitor, audit, and report all necessary facility and equipment issues for designated locations and point of contact for scheduled construction and deliveries for DAAS.
Serves as the Local Area Coordinator for the DAAS Phoenix, Apache Junction, Casa Grande, and the Tucson office. This Candidate will need to travel to the assigned areas once a month. However, depending on the selected candidate’s home location, employee will be based out of the Phoenix, Chandler, Apache Junction office.
Knowledge, Skills & Abilities (KSAs) Knowledge
Principles and practices of administration with special reference to organization, project management.
Agency, division, and unit rules, regulations, and operating procedures.
Computer software packages (e.g., Excel, Word, Access, Outlook, etc.) and Procure AZ for entering requisitions.
Skills
Conducting research and independently analyzing data and issues, detecting trends and potential problem areas, and focusing on solutions.
Researching, prioritizing, and following up on issues and concerns.
Business process management, process improvement and resource management.
Maintaining credibility, trust, and support with colleagues throughout the organization.
Abilities
Handle matters expeditiously, and proactively, and follow-through on projects to successful completion, often with deadline pressures.
Build relationships and collaborate effectively with all levels of internal/external customers/ partners.
Comprehend, analyze, interpret, and reconcile financial data.
Learn and adopt new technological or process changes.
Selective Preference(s)
A minimum of 1 year of experience with Administrative and project-oriented responsibilities. Preference to candidates with fleet maintenance, scheduling, and logistics experience.
Prior experience with Google calendar, Google docs, Google sheets preferred.
Pre-Employment Requirements
In-state travel required. Driver’s License Requirements Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.
Contact Us For questions about this career opportunity, please contact Brenda Vega at 520-279-4525 or BVega@azdes.gov.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Brenda Vega at 6520-276-4525 or BVega@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
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