University of California - Irvine
Department Operations Manager
University of California - Irvine, Irvine, California, United States, 92713
Who We Are
Founded in 1965, UC Irvine is a member of the Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It is located in one of the world's safest and most economically vibrant communities and is Orange County's second‑largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit
www.uci.edu . The School of Pharmacy & Pharmaceutical Sciences
The School spans a continuum from discovery, development, and delivery of new drugs, devices, and diagnostics to optimizing medication therapy in patients and patient populations. It offers a BS in Pharmaceutical Sciences, MS in Pharmacology, PhD in Pharmacological Sciences, and Doctor of Pharmacy (PharmD). For more information, visit
https://pharmsci.uci.edu . Your Role on the Team
Reporting to the Senior Assistant Dean and working closely with the Department Chair, the Department Operations Manager provides strategic oversight, fiscal authority, and operational leadership for one of the Departments in the School of Pharmacy & Pharmaceutical Sciences (either the Department of Clinical Pharmacy Practice or Department of Pharmaceutical Sciences). The incumbent manages, plans, and administers departmental operations in support of academic and research programs, including budgetary financial management, strategic planning, workload planning (didactic and experiential), IT, HR, facilities, events, and communications (internal and external) related to the department. The incumbent selects, trains, and supervises department staff. What It Takes to be Successful
Required
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to use discretion and maintain confidentiality. Strong skills in short‑term planning, analysis, problem‑solving, and customer service. Demonstrated skills in employee supervision and HR administration. Bachelor's degree in a related area and/or equivalent experience / training. 3–5 years of relevant experience in administrative operations. 1–3 years of supervisory experience. Preferred
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University‑specific computer application programs. Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Total Rewards
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please consult the links listed here to learn more about our compensation practices and benefits. Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. All applicants must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: The final candidate who accepts a conditional offer of employment will be required to disclose any misconduct decisions within the last seven years, ongoing investigations, or appeals related to misconduct. Additional conditions may apply, some of which are dependent upon business unit or job‑specific requirements. California Child Abuse and Neglect Reporting Act E‑Verify Pre‑Placement Health Evaluation Details of each policy may be reviewed at
https://hr.uci.edu/new-hire/conditions-of-employment.php . Closing Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. We are committed to attracting and retaining a diverse workforce and to creating inclusive, equitable, and welcoming communities. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824‑0500 or eec@uci.edu. Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization.
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Founded in 1965, UC Irvine is a member of the Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It is located in one of the world's safest and most economically vibrant communities and is Orange County's second‑largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit
www.uci.edu . The School of Pharmacy & Pharmaceutical Sciences
The School spans a continuum from discovery, development, and delivery of new drugs, devices, and diagnostics to optimizing medication therapy in patients and patient populations. It offers a BS in Pharmaceutical Sciences, MS in Pharmacology, PhD in Pharmacological Sciences, and Doctor of Pharmacy (PharmD). For more information, visit
https://pharmsci.uci.edu . Your Role on the Team
Reporting to the Senior Assistant Dean and working closely with the Department Chair, the Department Operations Manager provides strategic oversight, fiscal authority, and operational leadership for one of the Departments in the School of Pharmacy & Pharmaceutical Sciences (either the Department of Clinical Pharmacy Practice or Department of Pharmaceutical Sciences). The incumbent manages, plans, and administers departmental operations in support of academic and research programs, including budgetary financial management, strategic planning, workload planning (didactic and experiential), IT, HR, facilities, events, and communications (internal and external) related to the department. The incumbent selects, trains, and supervises department staff. What It Takes to be Successful
Required
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to use discretion and maintain confidentiality. Strong skills in short‑term planning, analysis, problem‑solving, and customer service. Demonstrated skills in employee supervision and HR administration. Bachelor's degree in a related area and/or equivalent experience / training. 3–5 years of relevant experience in administrative operations. 1–3 years of supervisory experience. Preferred
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University‑specific computer application programs. Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Total Rewards
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please consult the links listed here to learn more about our compensation practices and benefits. Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. All applicants must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: The final candidate who accepts a conditional offer of employment will be required to disclose any misconduct decisions within the last seven years, ongoing investigations, or appeals related to misconduct. Additional conditions may apply, some of which are dependent upon business unit or job‑specific requirements. California Child Abuse and Neglect Reporting Act E‑Verify Pre‑Placement Health Evaluation Details of each policy may be reviewed at
https://hr.uci.edu/new-hire/conditions-of-employment.php . Closing Statement
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. We are committed to attracting and retaining a diverse workforce and to creating inclusive, equitable, and welcoming communities. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, contact Human Resources at (949) 824‑0500 or eec@uci.edu. Consideration for Work Authorization Sponsorship
Must be able to provide proof of work authorization.
#J-18808-Ljbffr