GreenPages
Administrative Office Assistant - Part Time - Portsmouth NH Office
GreenPages, Portsmouth, New Hampshire, United States, 00215
United States, New Hampshire, Portsmouth
The Administrative/Office Assistant is responsible for providing general administrative support to operational areas within the organization. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. In addition to answering phones, greeting guests, scheduling meetings, and obtaining supplies, this individual may perform duties such as processing direct mailings, and working on special projects. Independent judgment is required to plan, prioritize, and organize the diversified workload as well as recommend changes in office practices or procedures. This role also requires the ability to maintain confidential information.
This is a part-time role, 20 hours per week, and offers a hybrid work environment.
Department: Blue Mantis
Employment Type: Part Time
Location: Hybrid
Compensation: $15.00 - $20.00 per hour
Essential Functions & Responsibilities
General Office Support:
Provide office support to employees, visitors, clients as necessary.
Maintain a neat, organized office environment.
Receive, sort and distribute all incoming mail and shipments.
Manage all outgoing mail and shipments.
Carry out administrative duties such as filing, typing, copying, scanning, etc.
Monitor and maintain office equipment and supplies; order and restock when necessary (multiple office locations).
Liaise with executive assistants to handle requests and queries from senior management.
Administrative Assistance:
Provide project/administrative support to various departments, as required.
Send gift cards, swag kits, flowers and gifts.
Coordinate business cards for new hires (includes proofing and shipping).
Keep up to date Labour Law Posters onsite and online.
Assist with company/client meeting arrangements, as necessary.
Create shipping labels for various departments.
Facilities Coordination:
Use knowledge of business practices and priorities to proactively ensure efficient operations of office.
Coordinate repair and maintenance with building management, act as point of contact for vendors, and communicate issues to employees.
Monitor regular office food/beverage machines, coordinate with vendors, order and stock supplies.
Maintain office appliances such as printers, monitors, zoom rooms, etc.; submit support tickets when necessary.
Qualifications
Proficient with a variety of software applications including MS Office.
Working knowledge of general office procedures.
Ability to handle frequent interruptions and changes in priorities while working in a fast‑paced environment.
Ability to communicate both orally and in writing in a clear, professional and pleasant manner.
Ability to handle key assignments of a confidential nature and maintain highly confidential information.
Exercise a high degree of discretion, technical competence, attention to detail and administrative capability.
Ability to build professional and respectful working relationships at all levels, internally and/or externally to the organization.
Ability to work well independently as well as part of a team with a positive attitude, professional presence, and exceptional customer service.
High School Diploma; associate’s degree preferred.
Minimum of 1 year of experience in a customer service or office support role.
Work Environment
Hybrid/remote environment.
Office setting with prolonged use of a computer.
May require lifting up to 15 pounds.
We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of the job. This job description is intended to describe the general nature of work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required.
Blue Mantis is a leading strategic digital technology services provider with a 30+ year history of successfully helping clients achieve business modernization by applying next‑generation technologies including managed services, cybersecurity, and cloud. Headquarters: Portsmouth, New Hampshire. Blue Mantis partners with more than 1,200 leading mid‑market and enterprise organizations in a multitude of vertical industries and is backed by a leading private equity firm.
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The Administrative/Office Assistant is responsible for providing general administrative support to operational areas within the organization. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. In addition to answering phones, greeting guests, scheduling meetings, and obtaining supplies, this individual may perform duties such as processing direct mailings, and working on special projects. Independent judgment is required to plan, prioritize, and organize the diversified workload as well as recommend changes in office practices or procedures. This role also requires the ability to maintain confidential information.
This is a part-time role, 20 hours per week, and offers a hybrid work environment.
Department: Blue Mantis
Employment Type: Part Time
Location: Hybrid
Compensation: $15.00 - $20.00 per hour
Essential Functions & Responsibilities
General Office Support:
Provide office support to employees, visitors, clients as necessary.
Maintain a neat, organized office environment.
Receive, sort and distribute all incoming mail and shipments.
Manage all outgoing mail and shipments.
Carry out administrative duties such as filing, typing, copying, scanning, etc.
Monitor and maintain office equipment and supplies; order and restock when necessary (multiple office locations).
Liaise with executive assistants to handle requests and queries from senior management.
Administrative Assistance:
Provide project/administrative support to various departments, as required.
Send gift cards, swag kits, flowers and gifts.
Coordinate business cards for new hires (includes proofing and shipping).
Keep up to date Labour Law Posters onsite and online.
Assist with company/client meeting arrangements, as necessary.
Create shipping labels for various departments.
Facilities Coordination:
Use knowledge of business practices and priorities to proactively ensure efficient operations of office.
Coordinate repair and maintenance with building management, act as point of contact for vendors, and communicate issues to employees.
Monitor regular office food/beverage machines, coordinate with vendors, order and stock supplies.
Maintain office appliances such as printers, monitors, zoom rooms, etc.; submit support tickets when necessary.
Qualifications
Proficient with a variety of software applications including MS Office.
Working knowledge of general office procedures.
Ability to handle frequent interruptions and changes in priorities while working in a fast‑paced environment.
Ability to communicate both orally and in writing in a clear, professional and pleasant manner.
Ability to handle key assignments of a confidential nature and maintain highly confidential information.
Exercise a high degree of discretion, technical competence, attention to detail and administrative capability.
Ability to build professional and respectful working relationships at all levels, internally and/or externally to the organization.
Ability to work well independently as well as part of a team with a positive attitude, professional presence, and exceptional customer service.
High School Diploma; associate’s degree preferred.
Minimum of 1 year of experience in a customer service or office support role.
Work Environment
Hybrid/remote environment.
Office setting with prolonged use of a computer.
May require lifting up to 15 pounds.
We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of the job. This job description is intended to describe the general nature of work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties, and skills required.
Blue Mantis is a leading strategic digital technology services provider with a 30+ year history of successfully helping clients achieve business modernization by applying next‑generation technologies including managed services, cybersecurity, and cloud. Headquarters: Portsmouth, New Hampshire. Blue Mantis partners with more than 1,200 leading mid‑market and enterprise organizations in a multitude of vertical industries and is backed by a leading private equity firm.
#J-18808-Ljbffr