Pittsburg State University
Financial Operations Specialist
Pittsburg State University, Pittsburg, Kansas, United States, 66762
Pittsburg State University is accepting applications for a Financial Operations Specialist in the Department of Research Support and Advancement that is responsible for processing financial transactions, accounting, and some administrative duties.
Duties and Responsibilities Financial Transactions and Accounting – 60%
Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to the Purchasing Office for areas of responsibility
Prepares and maintains various records for a variety of separate accounts within the area of responsibility
Prepares monthly and quarterly budget reports
Produces monthly reports on all accounts as needed; enters and manipulates data and information by creating databases, tables, and spreadsheets; prepares worksheets and tables; makes various mathematical computations
Monitors and reconciles different procurement card accounts
Sorts all invoices and ensures proper approval to be paid from various accounts
Processes travel for all staff and students within the area of responsibility
Tracks all income and expenditures; ensures deposits are made according to PSU policy
Processes customer payments and reconciles transactions
Works with supervisor and team members to process contracts for non‑PSU employees
Monitors and tracks scholarship expenditures
Provides monthly financial data to the supervisor
Administrative Support – 25%
Acts as the point of contact for Research Support and Advancement clients
Collects, organizes, and composes correspondence; answers phones, responds to email, forwards messages, and schedules and confirms appointments
Maintains confidentiality of records
Assists Research Support and Advancement students with purchasing items required for their projects
Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
Knows and understands functions of the office and general policies and guidelines of the university
Supervision – 10%
Hires, trains, and supervises the work of student assistants in Research Support and Advancement and performs other required line manager duties
Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace
Other – 5%
Serves on committees as directed
Performs any other related duties as required or assigned
Education and Experience Required Education and Experience – Time of Hire
High school diploma or equivalent
Three years of experience in an office or administrative setting
Preferred Education and Experience
Bachelor’s Degree
One year of experience with financial transaction processing
Screening Services (Background Checks) Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Salary Range $17.66 hourly, commensurate with experience
Job Type Unclassified
Appointment Duration 12 months
Work Schedule Full Time, Monday – Friday, occasional evenings and weekends, 8:00 AM – 4:30 PM
Application Documents Required*
Resume
Cover Letter
Names and Contact Details for three (3) Professional References
*Consolidate into two documents to upload.
Open Until Filled First consideration date: 11/20/2025.
Search Committee Chair Mary Louise Widmar, mwidmar@pittstate.edu
Visa Sponsorship Not available for this position.
Application Submission PSU will only accept applications submitted through this process.
EEO Statement Pittsburg State University is an Equal Opportunity and affirmative action employer. We are committed to creating an inclusive environment for all employees.
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Duties and Responsibilities Financial Transactions and Accounting – 60%
Maintains and reconciles monthly business procurement card transactions, including submission of reconciliation and supporting documents to the Purchasing Office for areas of responsibility
Prepares and maintains various records for a variety of separate accounts within the area of responsibility
Prepares monthly and quarterly budget reports
Produces monthly reports on all accounts as needed; enters and manipulates data and information by creating databases, tables, and spreadsheets; prepares worksheets and tables; makes various mathematical computations
Monitors and reconciles different procurement card accounts
Sorts all invoices and ensures proper approval to be paid from various accounts
Processes travel for all staff and students within the area of responsibility
Tracks all income and expenditures; ensures deposits are made according to PSU policy
Processes customer payments and reconciles transactions
Works with supervisor and team members to process contracts for non‑PSU employees
Monitors and tracks scholarship expenditures
Provides monthly financial data to the supervisor
Administrative Support – 25%
Acts as the point of contact for Research Support and Advancement clients
Collects, organizes, and composes correspondence; answers phones, responds to email, forwards messages, and schedules and confirms appointments
Maintains confidentiality of records
Assists Research Support and Advancement students with purchasing items required for their projects
Maintains filing systems and utilizes SharePoint, Teams and other Office 365 applications
Knows and understands functions of the office and general policies and guidelines of the university
Supervision – 10%
Hires, trains, and supervises the work of student assistants in Research Support and Advancement and performs other required line manager duties
Coordinates student employee scheduling to ensure effective and efficient coverage of office hours and physical workspace
Other – 5%
Serves on committees as directed
Performs any other related duties as required or assigned
Education and Experience Required Education and Experience – Time of Hire
High school diploma or equivalent
Three years of experience in an office or administrative setting
Preferred Education and Experience
Bachelor’s Degree
One year of experience with financial transaction processing
Screening Services (Background Checks) Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Salary Range $17.66 hourly, commensurate with experience
Job Type Unclassified
Appointment Duration 12 months
Work Schedule Full Time, Monday – Friday, occasional evenings and weekends, 8:00 AM – 4:30 PM
Application Documents Required*
Resume
Cover Letter
Names and Contact Details for three (3) Professional References
*Consolidate into two documents to upload.
Open Until Filled First consideration date: 11/20/2025.
Search Committee Chair Mary Louise Widmar, mwidmar@pittstate.edu
Visa Sponsorship Not available for this position.
Application Submission PSU will only accept applications submitted through this process.
EEO Statement Pittsburg State University is an Equal Opportunity and affirmative action employer. We are committed to creating an inclusive environment for all employees.
#J-18808-Ljbffr