Administrative Assistant Job at Abacus! in Springfield

Founded in 2023, Crete Professionals Alliance (Crete PA) delivers big four firepower to local American firms. Our rapid growth has made us a magnet for leading firms nationwide, eager to join our revolution in accounting. We empower small to mid‑market firms with PE‑backed capital, strategic technology partnerships, and innovative workforce solutions—including national recruiting and offshore support—while preserving a personal, local touch. With a presence in over half the US, 32 regional offices, 1,500 dedicated professionals, and offshore operations in Asia, we’re the fastest‑growing accounting firm in the nation and well on our way to the top 20. At Crete PA, our culture and relationships are the cornerstone of our success, and we’re always looking for talented, ambitious people to join our team.

Administrative Assistant

Objective

The Administrative Assistant plays a vital coordination role within the Department of Excellence. Supporting initiatives across HR, Communications, Learning & Development, and Business Support, this position ensures the seamless execution of internal events, meetings, and department initiatives. The ideal candidate is highly organized, detail-oriented, and proactive in facilitating communication and managing logistics for multiple projects.

Essential Functions

• Manage departmental calendars and coordinate scheduling for internal meetings and events to ensure timely communication and alignment across teams.
• Organize logistics for internal trainings, workshops, and department‑led initiatives, including venue setup, materials preparation, RSVPs, and day‑of coordination.
• Maintain accurate project documentation, including agendas, notes, checklists, and timelines, ensuring accessibility and consistency.
• Support department leadership by preparing meeting materials, capturing notes, and tracking action items.
• Draft and distribute internal communications such as reminders, updates, and summaries to support departmental transparency.
• Track project milestones and deadlines, follow up with responsible parties, and maintain status tracking tools.
• Provide front desk support during peak periods, especially during tax season, to ensure smooth reception operations and excellent client service.
• Collaborate with internal teams to support cross‑functional efforts through administrative or logistical assistance.
• Assist in collecting and summarizing feedback from events and initiatives to support process improvement.
• Perform additional administrative tasks as needed to ensure efficient operation of the Department of Excellence.

Competencies

• Organizational Excellence: Skilled in maintaining schedules, records, and task coordination with precision.
• Communication: Strong verbal and written communication with attention to professionalism.
• Collaboration: Works effectively with diverse teams, fostering a cooperative and respectful environment.
• Attention to Detail: High accuracy and quality in all forms of documentation and correspondence.
• Problem Solving: Takes initiative to address issues and support ongoing process enhancements.
• Adaptability: Thrives in a fast‑paced environment and adjusts effectively to changing priorities.
• Professionalism: Maintains confidentiality and upholds company values in all responsibilities.

Supervisory Responsibility

This position has no supervisory responsibilities. The Administrative Assistant will report to the Project Excellence Support Coordinator.

Position Expectations & Work Environment

This is a full‑time hourly, non‑exempt position. While performing the duties of this job, the employee works normal office hours (with guilt‑free flexibility). Some weeks over 40 hours will be required.

Location & Travel

Based in Springfield, MO, but also serves employees in all Abacus! physical locations and those working remotely.

Required Education & Experience

A high school diploma or equivalent is required. An associate or bachelor’s degree is preferred. Candidates should have a minimum of two years of experience in an administrative or receptionist role.

Physical Demands

The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description does not list all the duties of the job. You may be asked to perform other assignments and duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

About Abacus!

Abacus!, one of the fastest growing firms in the regional area, is wholly dedicated to helping our clients achieve their financial objectives while also allowing our employees to reach their greatest potential. Our team of Abacus Professionals provide a distinctive level of service in tax, audit, accounting, and business consulting. Our passion for our clients and employees is the driving force behind all our work and the reason we are recognized as an entrepreneurial leader.

Your Abacus Experience

You’ll find that things are distinctively different here at Abacus, and we’re proud of it. We center on one key component: people. We foster an environment of growth, trust, and confidence and you’ll see it in daily interactions, hear it in regular conversations, and live it as part of our Abacus Culture.

Our Award‑Winning Firm

• Inside Public Accounting’s Top 300 Firm in the U.S. #280 – 2024
• Inside Public Accounting’s Fastest Growing Firm in the U.S. – 2024
• Accounting Today’s No. 16 Fastest‑Growing Firm in the U.S. – 2024
• Accounting Today’s Top Regional Leader in the Midwest – 2023, 2024
• Inside Public Accounting’s Best of the Best Firms – 2023
• Biz 417’s Best Place to Work – 2021, 2022, 2023, 2024
• Accounting Today’s Top 100 Best Firms to Work For – 2009, 2010, 2020
• 2021 Better Business Bureau Torch Award Recipient – highlighting ethics and quality
• Finalist for Springfield Business Journal’s Economic Impact Awards – 2021, 2023

For More Information

AbacusPro.com

Benefits

• Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
• Company‑Paid Life and Long‑Term Disability Insurance
• Ancillary Benefits such as supplemental life insurance and short‑term disability options
• Classic Safe Harbor 401(k) Plan with employer contributions
• Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative

Industries

Accounting