Receptionist Job at Scarinci Hollenbeck LLC in Red Bank

RECEPTIONIST

Job Summary:

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the Firm.

Essential Duties/Responsibilities:
• Answers, screens, and determines the nature of calls and directs them to the proper staff member; takes messages as needed.
• Coordinates, schedules, and confirms all conference room and office requests as requested in a timely manner.
• Ensures that all visitors are escorted through the building by an SH employee.
• Greets all clients, visitors, and guests in a friendly and professional manner; determines the purpose of each person's visit and directs or escorts them to the appropriate location.
• Liaison between Business Management department, vendors visiting the firm, and building maintenance department as needed.
• Responsible for sending "Cold Calls" to the cold call line or to Chief Growth Officer as appropriate.
• Sends incoming faxes to the intended employee; send confirmations of outgoing faxes to the intended employee and for logging for end of month cost entry.
• Updates monthly lists (i.e.- cell phone list, attorney and secretary assignments list, cell phone list, and who's who list) and submits to IT for posting on the internal Intranet.
• Performs other administrative and clerical support tasks as assigned.

Education and Required Skills:
• High School diploma or equivalent required.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office suite, FedEx, and NetDocuments.

Certifications:
• National Association of Professional Receptionists preferred.
• Notary preferred.

Work Hours:
• In office work at the Red Bank, NJ location.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. - 5 p.m. (one hour unpaid lunch).
• Overtime (over 40 hours) may be required from time to time.
• Compensation range $21 - $26 per hour.

Scarinci Hollenbeck is an Equal Opportunity Employer.