Administrative Assistant Job at 10:12 Sports in Baltimore

Administrative Assistant (PT)

Through Christ & community, 10:12 Sports is a ministry using athletics to provide discipleship, leadership development and job training opportunities to teenage males. 10:12 empowers our community church partners and leaders to mentor youth through Christ, developing servant leaders and successful decision makers who commit to healthy lifestyles. We are currently in the process of building and strengthening a team that embraces that mindset.

10:12 Sports Core Values

Christ – We believe that Christ has come so that all may have an abundant life, so we strive to empower youth to use their skills to live out God’s calling for their lives.

Community – We believe that it takes a strong community to raise a child and are intentional about partnering with local churches, organizations and community leaders to positively enhance the lives of our young men.

Coaching – Sports provide a platform for coachable moments that can be applied both on and off the field. Through our leagues we emphasize the importance of integrity and servant leadership.

Job Description

In partnership with the Executive Director, the Administrative Assistant is responsible for various areas within the organization that help it to run as efficiently as possible. The expectation is that these areas are managed with excellence and consistency. While there is a focus on these administrative-related tasks, the Administrative Assistant will be joining a small but mighty team, therefore is expected to step into a diverse set of responsibilities. Knowing that all ministry flows from relationships, connections built in the greater 10:12 community are essential to the work.

10:12 sports is an organization that is adaptive to the needs of its students and community. Due to this, the Administrative Assistant may be asked to occasionally assist with Saturday morning programming, while being encouraged to occasionally support 10:12 evening activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Operations Management

Human Resources

• Assist in the recruitment, onboarding and training of new staff, volunteers, and contractors
• Monitor and lead in helping to ensure organizational compliance deadlines are met and guidelines are adhered to

Finance

• Assist with maintaining proper financial record-keeping
• Handle select organizational purchases
• Troubleshoot any donation complications
• Deliver proper giving records to donors

Outreach

• Communicate updates and quarterly newsletters with stakeholders on behalf of E.D. (team, volunteers, partners, etc…)
• Assist Program director with data entry, filing and document management
• Schedule/coordinate meetings and visits for the E.D and other staff as neededRepresent 10:12 at various networking/partner functions
• Inform volunteers & coordinate various engagement opportunities

Administration

• Assist in providing content updates to website and social media
• Relay necessary updates/data to Grants Coordinator
• Manage the organization of necessary program data
• Troubleshoot as needed with partner third party companies
• Manage the calendar of events for 10:12 and the E.D.
• Create & document effective workflows/systems to assist with greater organization

Miscellaneous

Other duties as assigned

QUALIFICATIONS AND PERSONAL CHARACTERISTICS

• Person of integrity, actively walking out their Christian faith
• Willingness and desire to build deep and consistent relationships with the 10:12 community
• Reliable, organized and responsible
• Personable and comfortable networking
• Ability to work independently and take initiative
• Preferred working hours are 9:00 AM to 1:00 PM, but are negotiable
• Love of serving others
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Alignment with the mission and core beliefs of 10:12
• Previous administrative experience is strongly preferred
• Experience with Google Suite (Drive, Docs, Sheets) Preferred
• High School Diploma Required (College Degree Preferred)

Candidates should submit their Cover Letter & Resume to office@1012sports.com