Administrative Assistant Job at Together for Youth in Valhalla

Job Details: Location: Valhalla, NY • Position Type: Full-Time • Education Level: High School • Salary Range: $24.00 per hour • Travel Percentage: Negligible • Job Shift: Day • Job Category: Admin - Clerical

Join Our Mission

The Secure Detention Administrative Assistant is responsible for administrative duties including sociable interaction, maintaining sign‑in logs, answering phones, directing and tracking inquiries, uploading documents to the agency intranet, data entry, editing, and proofreading documents.

Job Responsibilities

• Maintain sign‑in log and handle incoming calls.
• Answer phones, direct callers, and track inquiries.
• Upload documents to the agency intranet and perform data entry.
• Edit and proofread documents.
• Order supplies and maintain office and equipment upkeep.
• File, shred, photocopy, and scan documents.
• Process and submit invoices, including vendor communications and electronic submissions.
• Assist with setting up training courses and confirming new hires are registered for required training.
• Ensure all training is completed and staff remain in compliance.
• Act as liaison with landlord for office space issues.
• Assist with hiring paperwork, including new hire hiring packets.

Job Requirements

• Minimum High School diploma or GED (Bachelor's preferred).
• 1–3 years of experience (preferred).
• Valid driver's license with acceptable driving history.
• Ability to work with an economically and culturally diverse population.
• Administrative, customer service, or human services experience is a plus.
• Excellent written and oral communication skills and data entry skills.

Equal Opportunity Employer

Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.

We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.

As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to compensation information of other employees or applicants as part of their essential job functions cannot disclose that information unless required by law or policy.