University of California - Santa Barbara is hiring: Administrative Assistant in

Position Details

• Position Number: 40077093
• Payroll Title: BLANK AST 3 (004722)
• Job Code: 004722
• Open Date: 11/7/25
• Application Review Begins: 11/25/25
• Department: HMCT (HUMANITIES CENTER)
• Percentage of Time: 100%
• Union Code: CX
• Employee Class: Staff: Career
• FLSA Status: Non‑Exempt
• Classified Indicator: PSS
• Salary Grade: STEPS
• Pay Rate/Range: $29.35 to $30.73/hour (full range $29.35 to $42.06/hour)
• Work Location: Humanities And Soc Sci Bldg – 6046
• Working Days and Hours: M‑F, 8am‑5pm
• Benefits Eligibility: Full Benefits
• Remote/Hybrid: N/A
• Special Instructions: For full consideration, please include a resume and a cover letter.

Overview

The Interdisciplinary Humanities Center (IHC), founded in 1987, serves faculty and students in fine arts, humanities, and the humanistic social sciences. IHC’s mission is to advance knowledge about human experience in cultural, historical, and social contexts through programs that foster agency, social connectivity, and civic empowerment. It provides research funding through grants, fellowships, and awards; funds several research units and 8‑12 research focus groups; offers interdisciplinary courses each quarter; and hosts events in its conference spaces.

Benefits of Belonging

Working at UC means being part of a vibrant institution that values contributions and offers excellent retirement and health benefits. Learn more about the benefits of working at UC.

Brief Summary of Job Duties

Under the general supervision of the Business Officer, the Administrative Assistant manages transactional financial efforts for IHC. Duties include accounting, fund tracking, payment processing (travel, honoraria, forms, entertainment, payroll, etc.), generating reports, interacting with faculty and staff, interpreting University financial policies, and serving as backup for payroll and UCPath initiation.

Qualifications

Required Qualifications

• High School Diploma or equivalent experience
• Excellent typing and computer skills
• Excellent attention to detail and data entry skills
• Excellent communication skills
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Proficiency with Google Workspace (Sheets, Docs, Gmail, Chat)
• Proficiency with Zoom

Preferred Qualifications

• 1‑3 years working with financial data
• 1‑3 years working with UC systems
• Solid knowledge of University Accounting forms and processing
• Knowledge of UC policies relating to travel, entertainment, reimbursements, and procurement
• Knowledge of UC programs such as GUS, Gateway, FlexCard, UCPath, Espresso, and travel/reimbursement applications
• Knowledge of accounting principles
• Professional interface with staff, faculty, and students; comfortable explaining reimbursement policies
• Ability to set priorities, multi‑task, and meet deadlines
• Good judgment, common sense, and discretion
• Team‑work skills
• Analytical and problem‑solving skills

Special Conditions of Employment

• Satisfactory criminal history background check
• UCSB is a tobacco‑free environment

Job Functions and Percentages of Time

• 30% Financial Support – handles travel requests, entertainment reimbursements, membership payments, grant disbursements, vendor follow‑up, policy interpretation, Excel reporting, and budget support.
• 30% Administrative Support – front desk and general office duties, conference room scheduling, maintenance requests, student assistant coordination, and course administration.
• 20% Event & Programming Coordination – oversees logistics for IHC events, coordination of catering, speaker arrangements, promotion, and travel details.
• 15% Purchasing Support – makes FlexCard purchases, processes corporate card reimbursements, and assists with procurement systems.
• 5% Backup Payroll Processor – supports payroll initiation, salary cost transfers, and related online transactions.

UC Vaccination Programs Policy

As a condition of employment, compliance with the University of California Vaccination Programs Policy is required. Covered individuals must be up‑to‑date with required vaccines, submit an exception request if needed, or opt‑out by the compliance date. Further information is available at policy.ucop.edu.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to all users. For accessibility assistance, contact Katherine Abad in Human Resources at 805‑893‑4664 or email katherine.abad@hr.ucsb.edu (contact information is for accommodation requests only).

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Application Status

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