Norton Rose Fulbright
Practice Coordinator - Patent Prosecution
Norton Rose Fulbright, Houston, Texas, United States, 77246
Overview
We are a global law firm with a powerful strategic focus and momentum. Our industry-focused strategy leads us to pioneering work on a global scale. Our culture is defined by shared values, collegiality, teamwork, and a readiness to innovate. The firm works seamlessly across practices, offices, and regions, evolving a culture that supports both its people and its clients.
The Practice Coordinator based in our Houston office will play a key role in supporting attorneys within the Intellectual Property practice. This role requires a proactive individual with excellent communication, problem-solving, and organizational skills. The ideal candidate will bring several years of patent prosecution experience from a law firm or corporate IP department, and demonstrate initiative, integrity, and reliability. Strong client service skills and the ability to manage multiple priorities are essential.
This role requires presence in the Houston office at least three days per week under the firm’s hybrid work policy. Overtime and schedule flexibility may be required from time to time.
Responsibilities
Work with attorneys and paralegals to prepare and e-file patent and trademark applications and follow-on documents with the USPTO
Maintain organization of client files, including electronic files, in the firm’s document management system (iManage)
Document production including formatting, editing and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
Proofread all documents for content, grammar, and accuracy
Prepare and process new client/new matter forms, along with conflicts search and preparation of engagement letters
Manage document deliveries and track final executed documentation
Review the docket on a daily basis to track all deadlines associated with patent prosecution and assist with daily clearance of deadlines
Assist with the preparation of monthly client invoices and resolve appeals, as necessary
Maintain attorney calendars to include meeting coordination and travel arrangements
Process expense reports and vendor invoices through Emburse Chrome River
Assist other practice group support members with overflow work and provide backup support
Other duties: Duties, responsibilities and activities may change at any time with or without notice.
Qualifications
Minimum of 5 years’ of administrative experience in a law firm or professional service organization
Experience in intellectual property, patent prosecution, trademark prosecution and enforcement preferred
Associate’s or Bachelor’s degree preferred; high school diploma is required
Ability to assist with docketing and client billing, as necessary
Proficient with Microsoft Office Suite
Proficient with document management systems, knowledge of iManage is a plus
Excellent organizational skills and attention to detail
Strong communication skills, both written and verbal
Good analytical and problem solving skills
Ability to work harmoniously and effectively with others as part of a team
Self-starter who is committed to the job, with flexibility to work overtime as needed
Demonstrates good judgment and exercises confidentiality and discretion
Maintains a calm and professional demeanor at all times
Benefits and Equal Opportunity Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
We offer a competitive paid time off plan with a minimum of 20 days off based on role and tenure. A generous paid parental leave benefit allows parents to take a minimum of 14 weeks of paid leave. Employees are entitled to 11 firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The firm provides reasonable accommodations to applicants with disabilities. If you require assistance, please contact us.hr@nortonrosefulbright.com.
E-Verify is a registered trademark of the U.S. Department of Homeland Security and is used in our hiring practices to maintain a lawful workforce.
Job details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Law Practice
Referrals increase your chances of interviewing at Norton Rose Fulbright by 2x
Position Litigation Legal Administrative Assistant - 3469614
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The Practice Coordinator based in our Houston office will play a key role in supporting attorneys within the Intellectual Property practice. This role requires a proactive individual with excellent communication, problem-solving, and organizational skills. The ideal candidate will bring several years of patent prosecution experience from a law firm or corporate IP department, and demonstrate initiative, integrity, and reliability. Strong client service skills and the ability to manage multiple priorities are essential.
This role requires presence in the Houston office at least three days per week under the firm’s hybrid work policy. Overtime and schedule flexibility may be required from time to time.
Responsibilities
Work with attorneys and paralegals to prepare and e-file patent and trademark applications and follow-on documents with the USPTO
Maintain organization of client files, including electronic files, in the firm’s document management system (iManage)
Document production including formatting, editing and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
Proofread all documents for content, grammar, and accuracy
Prepare and process new client/new matter forms, along with conflicts search and preparation of engagement letters
Manage document deliveries and track final executed documentation
Review the docket on a daily basis to track all deadlines associated with patent prosecution and assist with daily clearance of deadlines
Assist with the preparation of monthly client invoices and resolve appeals, as necessary
Maintain attorney calendars to include meeting coordination and travel arrangements
Process expense reports and vendor invoices through Emburse Chrome River
Assist other practice group support members with overflow work and provide backup support
Other duties: Duties, responsibilities and activities may change at any time with or without notice.
Qualifications
Minimum of 5 years’ of administrative experience in a law firm or professional service organization
Experience in intellectual property, patent prosecution, trademark prosecution and enforcement preferred
Associate’s or Bachelor’s degree preferred; high school diploma is required
Ability to assist with docketing and client billing, as necessary
Proficient with Microsoft Office Suite
Proficient with document management systems, knowledge of iManage is a plus
Excellent organizational skills and attention to detail
Strong communication skills, both written and verbal
Good analytical and problem solving skills
Ability to work harmoniously and effectively with others as part of a team
Self-starter who is committed to the job, with flexibility to work overtime as needed
Demonstrates good judgment and exercises confidentiality and discretion
Maintains a calm and professional demeanor at all times
Benefits and Equal Opportunity Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
We offer a competitive paid time off plan with a minimum of 20 days off based on role and tenure. A generous paid parental leave benefit allows parents to take a minimum of 14 weeks of paid leave. Employees are entitled to 11 firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The firm provides reasonable accommodations to applicants with disabilities. If you require assistance, please contact us.hr@nortonrosefulbright.com.
E-Verify is a registered trademark of the U.S. Department of Homeland Security and is used in our hiring practices to maintain a lawful workforce.
Job details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Law Practice
Referrals increase your chances of interviewing at Norton Rose Fulbright by 2x
Position Litigation Legal Administrative Assistant - 3469614
#J-18808-Ljbffr