Executive Secretary and Administrative Assistant

Executive Secretary and Administrative Assistant An Executive Secretary plays a pivotal role in enabling executives to focus on their core responsibilities by efficiently managing administrative tasks and providing essential support in various aspects of their work. They support high-level executives and ensure the smooth operation of an organization.

Key Skills and Attributes

Attention to Detail

Tech Savviness

Problem-Solving Skills

Adaptability

Responsibilities

Answer phones and direct calls to the correct people

Greet visitors and direct them to the appropriate place

Manage multiple or complex calendars for meetings, travel, and personal commitments

Make travel arrangements for in-office professionals and special visitors

Create memos, reports, and agendas as needed

Negotiate with suppliers and vendors to gather quotes, order supplies, and maintain office inventory

Prepare financial statements, invoices, letters, and statements

Disseminate memos, reports, and other information to relevant colleagues

Job Type Full‑time

Benefits

Paid time off

Seniority Level Entry level

Job Function Administrative

Industries Utilities

Location Houston, TX

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