Wits Solutions Inc.
" Contract Closeout Specialist
Wits Solutions Inc. (WITS) is an SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-\u2011in-\u2011class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning our analysts and solution-\u2011builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future. Education Requirements
Bachelor's Degree Experience
3 years of contract closeout experience and a bachelor's degree OR 6 years of contract closeout experience Security Clearance
Secret Responsibilities
Provide high-\u2011level administrative support: conduct research, prepare statistical reports, handle information requests, prepare correspondence, receive visitors, arrange conference calls, and schedule meetings. Work with professional Contracting Officers and be well-\u2011versed in all aspects of contract management, including requirements definition, solicitation preparation, price justification, negotiation and award, and administration of contracts. Deal effectively and ethically with change, complexity, and problem solving. Obtain initial and recurring education training. Assist CO in administrative duties related to acquisition operations. Support contract closeout, de-\u2011obligation of Un-\u2011obligated Obligation (ULO)/Undelivered Orders (UDOs) and other post-\u2011award contract administrative services. Auto-\u2011closeout actions, digitize contracts, and acquire related documentation for contracting correspondence. Proofread records, forms, documents and sort contract records. Be familiar with the Department of Defense Contract Closeout Guidebook. Use Electronic Data Access (EDA), Wide Area Work Flow (WAWF) and my Invoice applications within the Procurement Integrated Enterprise Environment (PIEE); coordinate with the Defense Finance and Accounting Service (DFAS) and other paying activities to obtain payment histories of invoices and vouchers and validate status of payments/invoices. Coordinate with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) to verify audit status, and/or final project acceptance by the Government; request and obtain missing documentation required for closeout, follow up with information requests from internal/external customers, and assist with queries regarding contract closeouts. Prepare closeout documents for Contracting Officer approval. Input obligations into the contract writing system, prepare draft DD Form 1594s, release of claims, memos for record, and any other documentation deemed necessary by the Government to perform contract closeout. Coordinate with the Contracting Officer (CO), Contracting Officer Representative (COR), Financial Management (FM) and appropriate business/vendor to obtain required information and signatures. Take inventory and physically account for all close-\u2011out files, pending close-\u2011out and closed-\u2011out files in retention. Maintain an inventory identifying the date file is received into close-\u2011out, and file location. Provide a complete inventory report identifying the contract number, number of folders associated with contract, and file location, and identify status of contract whether in close-\u2011out, pending close-\u2011out, or close-\u2011out in retention. Input accurate details into the Contract Closeout SharePoint Tracking System; keep all SharePoint items up-\u2011to-\u2011date with file location, date changes, inventory data, and all other required fields on entry forms. File records of status emails, to internal/external customers, and any other information or documentation as it specifically relates to the close-\u2011out IAW DoD Contract Closeout Guidebook. Store all contract-\u2011related files and correspondence in folders labeled in accordance with local procedures. Assist with review of audit findings from the Defense Contract Audit Agency (DCAA), and assist with research to support the Contracting Officer’s final determination, preparing draft responses, and correspondence for Contracting Office approval. Maintain a tracking list of all contract close-\u2011outs, identifying the total number of close-\u2011out, pending close-\u2011out, and close-\u2011out in retention ensuring the list includes the contract number, assigned contractor support, current status, and any other information. Update and maintain the tracking list on a share drive, or database accessible to the Government. Inventory, identify, track, and prepare closed-\u2011out files for the staging process in accordance with contract retention policies and regulations (i.e., DoD Contract Closeout Guidebook, FAR). Place files ready for staging in properly secured design at ed location and labeled boxes for transport to the storage facilities in the local area. Notify the Government when files are required to be transported to the storage facility when a minimum of five (5) boxes are ready for transport. Inventory, track, and maintain a report of contracts in retention at the warehouse and ready to be destroyed in accordance with FAR close-\u2011out retention periods. Prepare files ready for destruction in properly secured and labeled boxes for transport to the shred/burn facilities in the local area and input the updated inventory items in the SharePoint Warehouse Inventory Tracking system. Notify the Government quarterly of the number of boxes ready to be destroyed. Required Skills, Qualifications and Experience
3 years of contract closeout experience and a bachelor's degree OR 6 years of contract closeout experience Expertise in MS Office applications such as Word, Excel, and SharePoint Must be an American citizen and able to obtain an active T1 public trust background check Physical Requirements
Must be able to sit at computer for extended periods of time Must be able to lift at least twenty pounds Equal Opportunity Employer Veteran/Disabled Referrals increase your chances of interviewing at Wits Solutions Inc. by 2x San Antonio, TX " #J-18808-Ljbffr
Wits Solutions Inc. (WITS) is an SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-\u2011in-\u2011class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning our analysts and solution-\u2011builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future. Education Requirements
Bachelor's Degree Experience
3 years of contract closeout experience and a bachelor's degree OR 6 years of contract closeout experience Security Clearance
Secret Responsibilities
Provide high-\u2011level administrative support: conduct research, prepare statistical reports, handle information requests, prepare correspondence, receive visitors, arrange conference calls, and schedule meetings. Work with professional Contracting Officers and be well-\u2011versed in all aspects of contract management, including requirements definition, solicitation preparation, price justification, negotiation and award, and administration of contracts. Deal effectively and ethically with change, complexity, and problem solving. Obtain initial and recurring education training. Assist CO in administrative duties related to acquisition operations. Support contract closeout, de-\u2011obligation of Un-\u2011obligated Obligation (ULO)/Undelivered Orders (UDOs) and other post-\u2011award contract administrative services. Auto-\u2011closeout actions, digitize contracts, and acquire related documentation for contracting correspondence. Proofread records, forms, documents and sort contract records. Be familiar with the Department of Defense Contract Closeout Guidebook. Use Electronic Data Access (EDA), Wide Area Work Flow (WAWF) and my Invoice applications within the Procurement Integrated Enterprise Environment (PIEE); coordinate with the Defense Finance and Accounting Service (DFAS) and other paying activities to obtain payment histories of invoices and vouchers and validate status of payments/invoices. Coordinate with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) to verify audit status, and/or final project acceptance by the Government; request and obtain missing documentation required for closeout, follow up with information requests from internal/external customers, and assist with queries regarding contract closeouts. Prepare closeout documents for Contracting Officer approval. Input obligations into the contract writing system, prepare draft DD Form 1594s, release of claims, memos for record, and any other documentation deemed necessary by the Government to perform contract closeout. Coordinate with the Contracting Officer (CO), Contracting Officer Representative (COR), Financial Management (FM) and appropriate business/vendor to obtain required information and signatures. Take inventory and physically account for all close-\u2011out files, pending close-\u2011out and closed-\u2011out files in retention. Maintain an inventory identifying the date file is received into close-\u2011out, and file location. Provide a complete inventory report identifying the contract number, number of folders associated with contract, and file location, and identify status of contract whether in close-\u2011out, pending close-\u2011out, or close-\u2011out in retention. Input accurate details into the Contract Closeout SharePoint Tracking System; keep all SharePoint items up-\u2011to-\u2011date with file location, date changes, inventory data, and all other required fields on entry forms. File records of status emails, to internal/external customers, and any other information or documentation as it specifically relates to the close-\u2011out IAW DoD Contract Closeout Guidebook. Store all contract-\u2011related files and correspondence in folders labeled in accordance with local procedures. Assist with review of audit findings from the Defense Contract Audit Agency (DCAA), and assist with research to support the Contracting Officer’s final determination, preparing draft responses, and correspondence for Contracting Office approval. Maintain a tracking list of all contract close-\u2011outs, identifying the total number of close-\u2011out, pending close-\u2011out, and close-\u2011out in retention ensuring the list includes the contract number, assigned contractor support, current status, and any other information. Update and maintain the tracking list on a share drive, or database accessible to the Government. Inventory, identify, track, and prepare closed-\u2011out files for the staging process in accordance with contract retention policies and regulations (i.e., DoD Contract Closeout Guidebook, FAR). Place files ready for staging in properly secured design at ed location and labeled boxes for transport to the storage facilities in the local area. Notify the Government when files are required to be transported to the storage facility when a minimum of five (5) boxes are ready for transport. Inventory, track, and maintain a report of contracts in retention at the warehouse and ready to be destroyed in accordance with FAR close-\u2011out retention periods. Prepare files ready for destruction in properly secured and labeled boxes for transport to the shred/burn facilities in the local area and input the updated inventory items in the SharePoint Warehouse Inventory Tracking system. Notify the Government quarterly of the number of boxes ready to be destroyed. Required Skills, Qualifications and Experience
3 years of contract closeout experience and a bachelor's degree OR 6 years of contract closeout experience Expertise in MS Office applications such as Word, Excel, and SharePoint Must be an American citizen and able to obtain an active T1 public trust background check Physical Requirements
Must be able to sit at computer for extended periods of time Must be able to lift at least twenty pounds Equal Opportunity Employer Veteran/Disabled Referrals increase your chances of interviewing at Wits Solutions Inc. by 2x San Antonio, TX " #J-18808-Ljbffr