Ottawa County
Under the direction of the Elections Coordinator, provides assistance with the implementation and enforcement of Michigan election laws. Provides information and assistance to elected officials, members of the public and local jurisdiction clerks regarding the elections process. Provides backup assistance for most duties of the Elections Coordinator.
This is a full-time, benefited position working at the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Travel to other county locations as needed.
The essential functions of this position include, but are not limited to, the following:
Receives and responds to requests for information and Freedom of Information Act requests from local candidates and the general public. Assists candidates for public office with understanding substantive and procedural requirements for filing as a candidate for elected office, including campaign finance reporting requirements. Provides information and assistance to local jurisdiction clerks and the general public regarding appropriate election procedures, filing deadlines and election results for all elections held within Ottawa County. Communicates critical elections division information via social media and other outlets.
Receives and reviews candidate filing affidavits, and processes the associated filing fees or petition signatures. Receives and reviews ballot proposal language. Ensures that all filings meet statutory requirements. Appropriately file all documents and make available for public scrutiny and transparency, including local candidate campaign finance reports. Assists with ballot proofing, provides proof ballots to local jurisdictions and school districts, and coordinates the mailing of proof ballots to all candidates who appear on the ballot.
Serves as backup to the Elections Coordinator for ballot production, software programming, and election hardware setup. Assists with ballot proofing and layout. Assists with loading election media and tabulation equipment programming. Assists with preliminary ballot testing, and public logic and accuracy testing in each jurisdiction prior to each election in Ottawa County.
Assists with developing, designing, and implementing plans for scheduled local, state, and federal elections in accordance with Michigan election law.Prepares all legal notices of Close of Registration and Notices of Election and Public Testing, and ensures timely posting of these notices in compliance with State and Federal regulations. Orders and prepares all precinct election supplies and operating supplies for voting equipment in each local jurisdiction for every election. Assists with the distribution of all ballots, supplies and materials to local jurisdictions.
Assists the Elections Coordinator with the preparation of election budgets for review and approval by the County Clerk and Chief Deputy Clerk, and prepares requests for bids for the printing of ballots and purchasing of other election supplies and materials. Prepares invoices to local jurisdictions and school districts for the costs associated with managing the elections process. Assists with the management of voting equipment and other county assets related to the conduct of elections.
Assists with the preparation of unscheduled elections events, including possible recounts, recalls, and local initiatives. Provides backup and assistance for post-election audits, election commission meetings, and other elections related duties. Monitors and creates content for social media, including responding to customer inquiries and the general public.
Other duties as assigned.
Associates degree or 2-3 years of relevant experience working in an office environment and 1-2 years election experience preferred.
Required Knowledge and Skills:
Thorough working knowledge of the Michigan Election Law (Act 116 of 1954, as amended).
Good working knowledge of the Fannie Lou Hamer, Rosa Parks and Coretta Scott King Voting Rights Reauthorization and Amendments Act of 2006; the Help America Vote Act (Public Law 107-252); National Voter Registration Act of 1993; The Uniformed and Overseas Citizens Absentee Voting Act; the Military and Overseas Voting Act, Michigan Compiled Law Chapter 168, and the Federal Election Campaign Act of 1974.
Good working knowledge of adult education and training principles and practices.
Good working knowledge of bookkeeping and accounting principles and practices.
Thorough working knowledge of a variety of voting equipment and the ability to program operating software and troubleshoot software and hardware issues.
Computer literacy and a thorough working knowledge of word processing, spreadsheet and database management applications.
Good working knowledge of document imaging systems and protocols and practices.
Good time management and organizational skills.
Good verbal and written communications skills.
Excellent interpersonal and human relations skills.
Ability to interact positively and professionally with local unit clerks, school district employees, registered and prospective voters, prospective candidates for office, petition filers, voting machine vendors and helpdesk technicians, operating supply vendors, members of the Board of Canvassers, community and business representatives, and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Ottawa County is an Equal Opportunity Employer.
Physical Requirements:
Must have sufficient visual acuity, with or without corrective lenses, to visually inspect printed ballots for errors and verify readouts from optical scanners and tabulators.
Must have sufficient manual dexterity to code test decks and operate keypads.
Must have sufficient strength and dexterity to move, load, and unload voting tabulators weighing up to 40 lbs with or without mechanical or other assistance.
Working Conditions: Work is generally performed in a normal office environment. Equipment, ballots and supplies are delivered to local jurisdictions and individual polling sites located throughout the county and Elections Coordinator must provide his or her own transportation between sites.
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This is a full-time, benefited position working at the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Travel to other county locations as needed.
The essential functions of this position include, but are not limited to, the following:
Receives and responds to requests for information and Freedom of Information Act requests from local candidates and the general public. Assists candidates for public office with understanding substantive and procedural requirements for filing as a candidate for elected office, including campaign finance reporting requirements. Provides information and assistance to local jurisdiction clerks and the general public regarding appropriate election procedures, filing deadlines and election results for all elections held within Ottawa County. Communicates critical elections division information via social media and other outlets.
Receives and reviews candidate filing affidavits, and processes the associated filing fees or petition signatures. Receives and reviews ballot proposal language. Ensures that all filings meet statutory requirements. Appropriately file all documents and make available for public scrutiny and transparency, including local candidate campaign finance reports. Assists with ballot proofing, provides proof ballots to local jurisdictions and school districts, and coordinates the mailing of proof ballots to all candidates who appear on the ballot.
Serves as backup to the Elections Coordinator for ballot production, software programming, and election hardware setup. Assists with ballot proofing and layout. Assists with loading election media and tabulation equipment programming. Assists with preliminary ballot testing, and public logic and accuracy testing in each jurisdiction prior to each election in Ottawa County.
Assists with developing, designing, and implementing plans for scheduled local, state, and federal elections in accordance with Michigan election law.Prepares all legal notices of Close of Registration and Notices of Election and Public Testing, and ensures timely posting of these notices in compliance with State and Federal regulations. Orders and prepares all precinct election supplies and operating supplies for voting equipment in each local jurisdiction for every election. Assists with the distribution of all ballots, supplies and materials to local jurisdictions.
Assists the Elections Coordinator with the preparation of election budgets for review and approval by the County Clerk and Chief Deputy Clerk, and prepares requests for bids for the printing of ballots and purchasing of other election supplies and materials. Prepares invoices to local jurisdictions and school districts for the costs associated with managing the elections process. Assists with the management of voting equipment and other county assets related to the conduct of elections.
Assists with the preparation of unscheduled elections events, including possible recounts, recalls, and local initiatives. Provides backup and assistance for post-election audits, election commission meetings, and other elections related duties. Monitors and creates content for social media, including responding to customer inquiries and the general public.
Other duties as assigned.
Associates degree or 2-3 years of relevant experience working in an office environment and 1-2 years election experience preferred.
Required Knowledge and Skills:
Thorough working knowledge of the Michigan Election Law (Act 116 of 1954, as amended).
Good working knowledge of the Fannie Lou Hamer, Rosa Parks and Coretta Scott King Voting Rights Reauthorization and Amendments Act of 2006; the Help America Vote Act (Public Law 107-252); National Voter Registration Act of 1993; The Uniformed and Overseas Citizens Absentee Voting Act; the Military and Overseas Voting Act, Michigan Compiled Law Chapter 168, and the Federal Election Campaign Act of 1974.
Good working knowledge of adult education and training principles and practices.
Good working knowledge of bookkeeping and accounting principles and practices.
Thorough working knowledge of a variety of voting equipment and the ability to program operating software and troubleshoot software and hardware issues.
Computer literacy and a thorough working knowledge of word processing, spreadsheet and database management applications.
Good working knowledge of document imaging systems and protocols and practices.
Good time management and organizational skills.
Good verbal and written communications skills.
Excellent interpersonal and human relations skills.
Ability to interact positively and professionally with local unit clerks, school district employees, registered and prospective voters, prospective candidates for office, petition filers, voting machine vendors and helpdesk technicians, operating supply vendors, members of the Board of Canvassers, community and business representatives, and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Ottawa County is an Equal Opportunity Employer.
Physical Requirements:
Must have sufficient visual acuity, with or without corrective lenses, to visually inspect printed ballots for errors and verify readouts from optical scanners and tabulators.
Must have sufficient manual dexterity to code test decks and operate keypads.
Must have sufficient strength and dexterity to move, load, and unload voting tabulators weighing up to 40 lbs with or without mechanical or other assistance.
Working Conditions: Work is generally performed in a normal office environment. Equipment, ballots and supplies are delivered to local jurisdictions and individual polling sites located throughout the county and Elections Coordinator must provide his or her own transportation between sites.
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