Inside Higher Ed is hiring: Administrative Assistant in Columbus

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Job Details

• Job Title: Administrative Assistant
• Department: Medicine | IM Cardiovascular Medicine
• Location: Davis Heart and Lung Research Institute (0113)
• Position Type: Regular
• Scheduled Hours: 40 per week
• Shift: First Shift

Responsibilities

• Coordinate and monitor daily administrative activities & services in the Division of Cardiovascular Medicine.
• Oversee daily business functions including financial, human resources, outreach & marketing, and facilities & space in collaboration with the Administrative Manager.
• Identify and resolve operational concerns, ensuring appropriate actions meet division and departmental goals, guidelines, and deadlines.
• Review, screen and triage correspondence, inquiries and concerns; independently respond to routine correspondence.
• Assist with recruiting, hiring and training support staff and coordinate performance management activities.
• Plan, assign and monitor workloads of administrative support and professional services staff, including students.
• Maintain staffing levels and recommend staffing changes.
• Coordinate appointment calendars for assigned administrator or faculty leaders.
• Organize logistics for meetings, conferences, workshops and other special events; prepare and distribute agendas, record and distribute meeting minutes.
• Make travel and lodging arrangements; prepare and process reimbursement requests.
• Research, collect and compile information to develop complex division reports.
• Assist division leadership in strategic planning and decision‑making processes.
• Act as the division’s travel, purchasing and Human Resources action (Workday) initiator; liaison with university offices, faculty, staff and outside agencies.

Additional Information

Final candidates are subject to a successful completion of a background check. A drug screen or physical may be required during the post‑offer process.

Equal Opportunity Statement

The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.