NAFSA: Association of International Educators
Program Coordinator, Advising & Wellness, School of Medicine, Student Affairs
NAFSA: Association of International Educators, Boston, Massachusetts, us, 02298
Program Coordinator, Advising & Wellness, School of Medicine, Student Affairs
Employer: Boston University. Location: Boston, MA. Closing date: Nov 16, 2025.
Essential Functions
Advising Programs (40%) : Oversight of Student Affairs’ advising programs, including the Academy of Medical Educators (AME) Advising component and the Field Specific Advising (FSA) Program.
Student Wellness Resources & Programming (40%) : Manage student wellness program resources and events, including the Student Wellness Committee.
Pre‑Clinical Career Development Sessions (10%) : Coordinate Career Development sessions in the Personal and Professional Development (PPD) curriculum.
Other Administrative Responsibilities (10%) : Handle student document requests, support major events, and assist with day‑to‑day operations.
Responsibilities Include
Meeting regularly with Student Affairs Deans and the Medical Education Office to plan advising calendars, information management, and resources.
Collaborate with the Medical Education Office to assign students to advising cohorts, pairing each with an AME and Student Affairs Dean.
Work with IT and medical departments to maintain the FSA database of advisors and assign students to specialty‑specific advisors.
Communicate pertinent advising information to students and advisors.
Create and administer advising materials, resources, and information relevant to student advising and career development, including maintenance of relevant website pages.
Serve as administrative lead for meetings and faculty development for advisors.
Proactively maintain accurate databases of student/advisor assignments, especially during transition periods.
Meet regularly with the Student Affairs Assistant Dean to evaluate and plan events, programs, resources management and student communications.
Consolidate and maintain resources for the medical student wellness program.
Organize and manage the Student Wellness Committee in line with wellness program goals.
Oversee Committee initiatives and student proposals, focusing on goal setting and student need representation.
Collaborate with partners internally and externally to provide programming and resources to medical students.
Create marketing materials for events, programs and resources for use on social media, website, digital signage, and weekly student newsletter.
Prioritize efforts that focus on student skill and strategy development for practices to support students’ wellbeing in medical school and beyond.
Plan and execute major student wellness and community events including Fall Med Mixer, Annual Medical Student Wellness Fair, Careers in Medicine Wellness Afternoon, and others.
Confirm the Student Affairs’ PPD session dates with the Medical Education Office, ensuring sessions are on the calendars of the appropriate Deans.
Assist in planning, material creation, and delivery of Student Affairs’ Career Development PPD sessions in partnership with SAO’s Assistant Deans.
Implement assessment measures and work with Assistant Deans to evaluate program goals, success, and areas for improvement; create reports for Director and Associate Dean.
Align PPD session content with AME advising sessions to establish harmony across various student sessions throughout the calendar year.
Support Assistant Deans in development and execution of additional workshops or sessions focused on career development.
Oversee student document requests including postgraduate document requests, letters of support or recommendation, tuition reimbursement process.
Support the Student Affairs Office in preparing and executing major events such as White Coat Ceremony, Orientations, Match Day, Awards Ceremony, and Graduation.
Contribute to day‑to‑day office workflow, including answering phones, student locker assignments, booking student appointments, greeting visitors, ordering office supplies, and replying to student inquiries.
Required Skills
Bachelor's Degree and 3 years of related experience.
Administrative proficiency in WordPress, Outlook, and Microsoft Office applications, especially Excel.
Strong organizational skills. Data management experience a plus.
Able to prioritize and multitask; event planning experience; sound judgment; ability to work independently and in a team; demonstrate follow‑through, initiative, and creativity.
Strong interpersonal and communication skills; maintain a high level of professionalism; interact with many individuals at all levels.
Demonstrated interest and experience in higher education and working with students, particularly student development and/or student wellness.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy, or pregnancy‑related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
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Essential Functions
Advising Programs (40%) : Oversight of Student Affairs’ advising programs, including the Academy of Medical Educators (AME) Advising component and the Field Specific Advising (FSA) Program.
Student Wellness Resources & Programming (40%) : Manage student wellness program resources and events, including the Student Wellness Committee.
Pre‑Clinical Career Development Sessions (10%) : Coordinate Career Development sessions in the Personal and Professional Development (PPD) curriculum.
Other Administrative Responsibilities (10%) : Handle student document requests, support major events, and assist with day‑to‑day operations.
Responsibilities Include
Meeting regularly with Student Affairs Deans and the Medical Education Office to plan advising calendars, information management, and resources.
Collaborate with the Medical Education Office to assign students to advising cohorts, pairing each with an AME and Student Affairs Dean.
Work with IT and medical departments to maintain the FSA database of advisors and assign students to specialty‑specific advisors.
Communicate pertinent advising information to students and advisors.
Create and administer advising materials, resources, and information relevant to student advising and career development, including maintenance of relevant website pages.
Serve as administrative lead for meetings and faculty development for advisors.
Proactively maintain accurate databases of student/advisor assignments, especially during transition periods.
Meet regularly with the Student Affairs Assistant Dean to evaluate and plan events, programs, resources management and student communications.
Consolidate and maintain resources for the medical student wellness program.
Organize and manage the Student Wellness Committee in line with wellness program goals.
Oversee Committee initiatives and student proposals, focusing on goal setting and student need representation.
Collaborate with partners internally and externally to provide programming and resources to medical students.
Create marketing materials for events, programs and resources for use on social media, website, digital signage, and weekly student newsletter.
Prioritize efforts that focus on student skill and strategy development for practices to support students’ wellbeing in medical school and beyond.
Plan and execute major student wellness and community events including Fall Med Mixer, Annual Medical Student Wellness Fair, Careers in Medicine Wellness Afternoon, and others.
Confirm the Student Affairs’ PPD session dates with the Medical Education Office, ensuring sessions are on the calendars of the appropriate Deans.
Assist in planning, material creation, and delivery of Student Affairs’ Career Development PPD sessions in partnership with SAO’s Assistant Deans.
Implement assessment measures and work with Assistant Deans to evaluate program goals, success, and areas for improvement; create reports for Director and Associate Dean.
Align PPD session content with AME advising sessions to establish harmony across various student sessions throughout the calendar year.
Support Assistant Deans in development and execution of additional workshops or sessions focused on career development.
Oversee student document requests including postgraduate document requests, letters of support or recommendation, tuition reimbursement process.
Support the Student Affairs Office in preparing and executing major events such as White Coat Ceremony, Orientations, Match Day, Awards Ceremony, and Graduation.
Contribute to day‑to‑day office workflow, including answering phones, student locker assignments, booking student appointments, greeting visitors, ordering office supplies, and replying to student inquiries.
Required Skills
Bachelor's Degree and 3 years of related experience.
Administrative proficiency in WordPress, Outlook, and Microsoft Office applications, especially Excel.
Strong organizational skills. Data management experience a plus.
Able to prioritize and multitask; event planning experience; sound judgment; ability to work independently and in a team; demonstrate follow‑through, initiative, and creativity.
Strong interpersonal and communication skills; maintain a high level of professionalism; interact with many individuals at all levels.
Demonstrated interest and experience in higher education and working with students, particularly student development and/or student wellness.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy, or pregnancy‑related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
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