University of Utah
Administrative Program Coordinator
University of Utah, Salt Lake City, Utah, United States, 84193
Details
Open Date
07/21/2025
Requisition Number
PRN42592B
Job Title
Coordinator, Administrative Program
Working Title
Administrative Program Coordinator
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
M-F 8:30am-5pm
VP Area
Academic Affairs
Department
00793 - Dean's Academic Support
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$31,600 - $55,000
Close Date
08/15/2025
Priority Review Date (Note - Posting may close at any time)
07/28/2025
Job Summary
The David Eccles School of Business at the University of Utah has an opening for a full-time Administrative Program Coordinator to support the Eccles School. We’re seeking a highly motivated, detail-oriented professional who can lead planning efforts from concept to execution with calm confidence, has strong prioritization skills, and has a passion for delivering exceptional experiences.
A successful candidate for this position will be:
Proactive and resourceful under pressure
Exceptionally organized, with a sharp eye for detail
Energized by fast-paced work and problem-solving
Self-motivated and driven to exceed expectations
A strategic planner with a hands-on approach
An excellent communicator with a positive and professional attitude
The ability to work independently and quickly learn new systems and processes is crucial. Experience in event planning and executive support is strongly preferred. Experience with university or campus administrative systems is a plus.
This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U’s retirement benefits which amount to a 14.2% contribution in addition to your annual salary.
You may view the U’s total compensation estimator to calculate the approximate value of your total compensation at www.hr.utah.edu/comp/totalcomp.php .
Responsibilities
·
Plan and execute complex events with multiple moving parts and tight deadlines
Prioritize tasks efficiently and adapt to changing circumstances
Manage vendor relationships, budgets, and logistics with excellence
Lead cross-functional tasks/projects with clarity and urgency
Assist with academic classes scheduling and curriculum updates
Support faculty hiring and review processes
Advise faculty, staff and students on department, college and university policies and procedures
Assist with projects and support as needed
Perform general office duties such as preparing correspondence, ordering supplies, and processing mail
Anticipate issues, solve problems quickly, and keep academic units/events running smoothly
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Open Date
07/21/2025
Requisition Number
PRN42592B
Job Title
Coordinator, Administrative Program
Working Title
Administrative Program Coordinator
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
M-F 8:30am-5pm
VP Area
Academic Affairs
Department
00793 - Dean's Academic Support
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$31,600 - $55,000
Close Date
08/15/2025
Priority Review Date (Note - Posting may close at any time)
07/28/2025
Job Summary
The David Eccles School of Business at the University of Utah has an opening for a full-time Administrative Program Coordinator to support the Eccles School. We’re seeking a highly motivated, detail-oriented professional who can lead planning efforts from concept to execution with calm confidence, has strong prioritization skills, and has a passion for delivering exceptional experiences.
A successful candidate for this position will be:
Proactive and resourceful under pressure
Exceptionally organized, with a sharp eye for detail
Energized by fast-paced work and problem-solving
Self-motivated and driven to exceed expectations
A strategic planner with a hands-on approach
An excellent communicator with a positive and professional attitude
The ability to work independently and quickly learn new systems and processes is crucial. Experience in event planning and executive support is strongly preferred. Experience with university or campus administrative systems is a plus.
This package includes a variety of excellent employee benefits, including health care coverage, retirement plans, and paid leave time as well as other valuable benefits, services, and programs such as tuition reduction. One example is the U’s retirement benefits which amount to a 14.2% contribution in addition to your annual salary.
You may view the U’s total compensation estimator to calculate the approximate value of your total compensation at www.hr.utah.edu/comp/totalcomp.php .
Responsibilities
·
Plan and execute complex events with multiple moving parts and tight deadlines
Prioritize tasks efficiently and adapt to changing circumstances
Manage vendor relationships, budgets, and logistics with excellence
Lead cross-functional tasks/projects with clarity and urgency
Assist with academic classes scheduling and curriculum updates
Support faculty hiring and review processes
Advise faculty, staff and students on department, college and university policies and procedures
Assist with projects and support as needed
Perform general office duties such as preparing correspondence, ordering supplies, and processing mail
Anticipate issues, solve problems quickly, and keep academic units/events running smoothly
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.