Ver-Tex
Job Description
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.
The ideal candidate will have extensive experience with high-level calendar management and planning large-scale business meetings. Key Duties & Responsibilities Manages calendars for assigned personnel, including meeting scheduling (both internal and offsite meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering, and providing logistical and administrative support on the day of meetings. Serves as a departmental resource for Vertex's internal technologies (e.g., Procurement, SharePoint, Concur, Vertex U, VLearn, etc.). Exchanges and integrates information from stakeholders into departmental reports. Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel. Based on established departmental procedures, prioritizes and addresses requests for appointments, emails, and telephone calls; handles most requests directly but routes complex or unusual problems to more senior personnel. Coordinates and helps prepare meeting materials, including agendas, collecting/printing pre-reads, note-taking, and assembling/editing PowerPoint presentations. Processes group purchase orders, invoices, and contracts. Assists with visitor registration, including pre-registering and escorting visitors. Assists with onboarding new personnel into the department. Ensures seamless day-to-day physical operations of the office, including inventory control of office supplies, coordination with IT and Facilities staff on equipment, and maintaining a productive environment. Oversees local vendor relationships with office service providers such as cleaning companies, couriers, technicians, and shipping services. Reviews and tracks the office budget; may assist with resource planning and allocation. Operates with discretion and tact to protect confidentiality of Vertex initiatives. Required Knowledge/Skills Extensive experience with high-level calendar management. Proficiency in Microsoft Office products. Strong time management and organizational skills to prioritize and multitask. Keen attention to detail. Discretion in handling sensitive and confidential information. Pay Range
$50-$55/hr Requisition Disclaimer
This role is temporary and with a third-party agency partner at Vertex. The individual will be employed by the agency, with benefits and terms provided by them. The pay range is an estimate; actual pay depends on skills, experience, and other factors. Overtime pay may apply as per law. By applying, you agree to Atrium's Terms and Conditions and authorize sharing your application data with Vertex. For data handling details, see Vertexs Careers Privacy Notice. You consent to receiving communications about job openings and related information via email, phone, or text, which may incur charges. To opt out, contact privacyadministrator@atriumstaff.com. If you do not agree to these terms, you can still apply by emailing your resume to tempstaffing@vrtx.com, including the job title in the subject line. No C2C or Third-Party Vendors #J-18808-Ljbffr
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.
The ideal candidate will have extensive experience with high-level calendar management and planning large-scale business meetings. Key Duties & Responsibilities Manages calendars for assigned personnel, including meeting scheduling (both internal and offsite meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering, and providing logistical and administrative support on the day of meetings. Serves as a departmental resource for Vertex's internal technologies (e.g., Procurement, SharePoint, Concur, Vertex U, VLearn, etc.). Exchanges and integrates information from stakeholders into departmental reports. Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel. Based on established departmental procedures, prioritizes and addresses requests for appointments, emails, and telephone calls; handles most requests directly but routes complex or unusual problems to more senior personnel. Coordinates and helps prepare meeting materials, including agendas, collecting/printing pre-reads, note-taking, and assembling/editing PowerPoint presentations. Processes group purchase orders, invoices, and contracts. Assists with visitor registration, including pre-registering and escorting visitors. Assists with onboarding new personnel into the department. Ensures seamless day-to-day physical operations of the office, including inventory control of office supplies, coordination with IT and Facilities staff on equipment, and maintaining a productive environment. Oversees local vendor relationships with office service providers such as cleaning companies, couriers, technicians, and shipping services. Reviews and tracks the office budget; may assist with resource planning and allocation. Operates with discretion and tact to protect confidentiality of Vertex initiatives. Required Knowledge/Skills Extensive experience with high-level calendar management. Proficiency in Microsoft Office products. Strong time management and organizational skills to prioritize and multitask. Keen attention to detail. Discretion in handling sensitive and confidential information. Pay Range
$50-$55/hr Requisition Disclaimer
This role is temporary and with a third-party agency partner at Vertex. The individual will be employed by the agency, with benefits and terms provided by them. The pay range is an estimate; actual pay depends on skills, experience, and other factors. Overtime pay may apply as per law. By applying, you agree to Atrium's Terms and Conditions and authorize sharing your application data with Vertex. For data handling details, see Vertexs Careers Privacy Notice. You consent to receiving communications about job openings and related information via email, phone, or text, which may incur charges. To opt out, contact privacyadministrator@atriumstaff.com. If you do not agree to these terms, you can still apply by emailing your resume to tempstaffing@vrtx.com, including the job title in the subject line. No C2C or Third-Party Vendors #J-18808-Ljbffr