Administrative Assistant Job at Agape Medical in NORTH MIAMI BEACH

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Summary: We are seeking a detail-oriented Administrative Assistant to support our team’s daily operations. This role is crucial for ensuring efficient flow and communication within the organization.

Responsibilities:

1. Manage scheduling for clients and staff, including appointments, meetings, and activities, ensuring all parties are informed and prepared.
2. Handle inbound and outbound communications via phone, email, and in-person interactions, providing excellent customer service to clients and families.
3. Process client intakes and maintain accurate records in accordance with HIPAA regulations and organizational policies.
4. Assist in the organization and execution of training sessions, workshops, and community events.
5. Maintain office supplies inventory, ordering stock as needed, and keeping supplies organized and accessible.
6. Perform data entry tasks, ensuring that all client and staff information is current and accurate in organizational databases.
7. Assist with billing and accounts payable, ensuring timely and accurate payment processing.

Qualifications:

• Previous experience in an administrative or office support role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office equipment (e.g., copiers, phones).
• Excellent organizational skills with great attention to detail and the ability to manage multiple tasks efficiently.
• Strong communication and interpersonal skills to engage effectively with staff, clients, and families.
• Must be able to pass a background check.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Health and Human Services

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