Receptionist Job at Talent Lab Partners LLC in Miami Beach

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Talent Lab Partners LLC provided pay range

This range is provided by Talent Lab Partners LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$37,000.00/yr - $45,000.00/yr

Direct message the job poster from Talent Lab Partners LLC

Our client is a distinguished investment advisory firm based in Miami Beach, recognized for delivering personalized financial solutions to high-net-worth individuals, families, and institutions. With a commitment to excellence, integrity, and client service, the firm prides itself on maintaining the highest standards of professionalism in all aspects of its operations.

Position Overview

The Receptionist will serve as the first point of contact for clients, visitors, and business partners, representing the firm with professionalism, discretion, and warmth. This individual will play an integral role in ensuring a welcoming and organized environment, while also supporting administrative operations to facilitate the seamless functioning of the office. The ideal candidate will be polished, proactive, and highly detail-oriented, with strong communication and organizational skills.

Key Responsibilities

• Serve as the first point of contact for clients, guests, and vendors, ensuring a professional and welcoming atmosphere.
• Answer and direct incoming calls promptly and courteously; take accurate messages and relay information efficiently.
• Manage the reception area to maintain a polished and professional environment at all times.
• Greet visitors and coordinate meeting logistics, including scheduling conference rooms and offering refreshments.
• Assist with calendar management, meeting coordination, and travel arrangements as needed.
• Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
• Provide administrative support to the executive and operations teams, including data entry, filing, and correspondence.
• Maintain office supplies and assist with vendor management to ensure efficient day-to-day office operations.
• Uphold strict confidentiality in handling sensitive financial and client information.
• Perform other duties and special projects as assigned to support the needs of the firm.

Qualifications

• Minimum of 1 years of experience in a professional office environment; prior experience in financial services or investment advisory firms is a plus.
• Exceptional interpersonal and communication skills, with a polished and professional demeanor.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks, prioritize effectively, and adapt in a fast-paced environment.
• High degree of discretion, judgment, and professionalism when dealing with confidential information.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

• Industries

  Investment Management and Investment Advice

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Inferred from the description for this job

Medical insurance

Vision insurance

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