myGwork - LGBTQ+ Business Community is hiring: Office Services Assistant in New

Overview

Join to apply for the Office Services Assistant role at myGwork - LGBTQ+ Business Community.

Kennedys, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services/Front Desk Assistant to join our New York office. Duties include traveling to courthouses to assist with submissions, preparation and organization of physical and electronic files, mail sorting and delivery, set-up and clean-up of meeting rooms, stocking and clean-up of kitchen areas, maintenance of supply inventory, inner office moves, reception coverage, and special projects as assigned. This position is full-time, in office, Monday through Friday from 8:00 a.m. to 4:00 p.m.

Responsibilities

• Reception Coverage - Greet Guests and Answer/Transfer Calls
• Assist with Desk Booking Questions and Office Locations
• Assist with the maintenance of the Reception and Café areas
• Assist with Conference Center Meetings - Internal and External
• Submit Building Requests
• Scanning/Filing of Mail and Legal Documents
• Miscellaneous Requests Per Office Manager/Office Coordinator/Regional Director

Qualifications

• High school degree or equivalent
• Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite
• Ability to successfully multi-task; Strong attention to detail; Strong customer service awareness; Ability to establish and maintain strong working relationships
• Motivated by high quality work product and service to employees at all levels.
• Notary a plus, but not required
• Ability to forecast needs, prioritize work, and to contribute to all team projects.
• Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position.
• Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.

The annualized salary range for this role is $50,000-$60,000. However, this is contingent upon level of experience, practice group, location and other job-related factors permitted by law.

FLSA Status: Non-Exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field. Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims. We\'re a fresh-thinking firm, and we\'re not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What we have to offer

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you\'ll be involved in exciting and stimulating work, where your input will make a difference. Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for. The Firm recognises the value of investing in our people\'s development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

Inclusion and Equality

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We\'ve created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Law Practice