Florida Bar Foundation the is hiring: Legal Secretary #4211 & 4213 in Tampa

The Florida Bar

Legal Secretary - #4211 & 4213

Lawyer Regulation – Tampa

Minimum starting salary $41,359.19 with excellent benefits package including employer paid pension contribution. Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness program (PSLF).

Summary function:This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Essential Duties and Responsibilities:

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.).
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Coordinates monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page.
• Handles public records request in GOVQA.
• Answers telephone and makes case notes in the case management system regarding call.
• Maintains bar counsels' calendars; coordinates meetings, depositions, and hearings, and accurately updates calendar daily.
• Receives and scans incoming mail into the case management system. Prepares outgoing mail.
• Prepares bar counsels' travel requests and expense reports.
• Other duties as assigned. Misc. (including but not limited to adding paper to copier/printer, redacting confidential information, etc.)

Required minimum education:

High School Diploma (or its equivalency).

Required minimum professional work experience:

Three (3) to five (5) years of progressively responsible secretarial/administrative experience. Legal Secretarial experience is preferred.

Knowledge of:

• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices

Skilled in:

• MS Word
• Excel
• Outlook
• Use of databases
• Basic arithmetic

Ability to:

• Type sixty (60) correct words per minute
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Handle multiple tasks
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Consistently provide an excellent service-oriented attitude

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.

EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt.

This position is in Tampa, Florida and is not a remote position.