Commonwealth of Kentucky is hiring: Executive Administrative Secretary (Non-Meri

Executive Administrative Secretary (Non-Merit)

The Office of Inspector General (OIG) performs many varied functions for the Cabinet for Health and Family Services. OIG has six Divisions, the Division of Regulated Child Care, the Division of Health Care, the Division of Audits and Investigations, the Division of Certificate of Need, the Division of Telehealth, and the Division of KY Health Information Exchange.

These Divisions cover a wide variety of job tasks and duties in varied settings throughout Kentucky, which include inspecting and licensing childcare and healthcare facilities and services, and conducting investigations of complaints in those facilities, as well as conducting Medicaid fraud and other types of complaints for the Cabinet.

If you have an enquiring mind, healthy curiosity, and like to interact with people from all walks of life in different settings throughout the state, a job with OIG could be just what you are looking for. Our executive administrative secretary position offers qualified, professional candidates the opportunity to learn and grow in your job and most exciting of all, this position offers the opportunity to make a difference in the lives of the most vulnerable people in the state: the sick, the aged, and those with disabilities.

Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits.

Responsibilities And Duties Include But Are Not Limited To

• Serves as assistant to the Inspector General and Deputy Inspector General positions.
• Prepares technical and confidential letters/memos and other forms for approval.
• Schedules appointments, meetings, and reviews correspondence for the Inspector General.
• Serves a receptionist for the Office of Inspector General, answers the main phone line, greets visitors, and answers inquiries from professional organizations, government representatives and the public.
• Completes special projects, studies, and reports.
• Develops and maintains procedures and confidential correspondence, office records, and reports.
• Maintains office and printer supplies and manages office procurement card.
• Prepares travel documents for Inspector General and Deputy Inspector General.
• Provides support for Human Resources, Budget, and the Division of Certificate of Need as assigned.
• Maintains phone lists and Cabinet contact lists for office.
• Responsible for attending, recording, transcribing of Executive Staff meetings and follow up with staff.
• Other duties as assigned.

The Ideal Candidate Will Have

• Detail oriented and highly organized skills
• Computer skills including but not limited to, Outlook, Excel, Word, Power point, Adobe Acrobat and internet-based software.
• Ability to work under pressure with time restraints
• Excellent written and verbal communication
• Ability to apply analytical thinking and make decisions.
• Ability to perform duties independently
• Excellent interpersonal skills.

If you are a professional, self-motivated, positive person with a desire to use your administrative and people skills to improve healthcare in Kentucky, and you desire to work with a team of dedicated professionals who believe in their mission, we would love to welcome you to our OIG family!

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

EDUCATION: Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.

EXPERIENCE, TRAINING, OR SKILLS: Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

An Equal Opportunity Employer M/F/D