KBR, Inc. is hiring: Administrative Assistant in Chantilly

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KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

KBR is seeking an Administrative Assistant to perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer offices. The work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demand a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Work Environment

• Location: On-site
• Travel Requirements: Minimal
• Working Hours: Standard

Key Responsibilities

• Support the day-to-day business process and operations of the office.
• Recommend innovative processes to improve the efficiency and effectiveness of the office.
• Compose written communication in response to complex customer queries.
• Prepare routine status reports and track office-related metrics.
• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
• Attend meetings, events, and forums.
• Assist in maintaining inventories, records, and receipts.
• Coordinate office renovations and relocation activities.
• Support action items and assist in the coordination of responses, to include: assign actions to appropriate personnel and follow-up on open/pending actions.
• Coordinate responses in a clear, organized manner for senior management review.
• Provide status reports and participate in customer TIER meetings.
• Maintain a Schedule of appointments for assigned personnel.
• Support daily office management tasks, such as handling phone calls and messages, and coordinating with appropriate personnel.
• Assist with ordering supplies/equipment and arranging for office equipment repairs.
• Support mail handling and distribution, and arrange for outgoing mail/packages.
• Support USG travel requests and reporting.
• Notify leadership and other parties of personnel absences.
• Create and assist in the preparation and development of reports, briefings and presentations for various audiences.
• Assist with event planning, attend and facilitate meetings, workshops, conferences and working group sessions, track status and milestones, and provide summaries/minutes as requested.

Required Qualifications

• Active TS/SCI clearance + Poly is required
• 3-5 years of experience supporting daily business operations as an administrative assistant within an IC/DoD environment
• High School Diploma OR GED Equivalent
• Oral and written communication skills sufficient to compose and deliver clear and concise responses
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure
• Experience in the use of Microsoft Office and standard computer applications

KBR Benefits

KBR offers competitive lifestyle benefits which could include 401K with company match, medical, dental, vision, life insurance, flexible spending accounts, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR. At KBR, we are committed to our people and a Zero Harm culture. This informs all that we do and is central to our People First philosophy.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status or beliefs, or any other characteristic protected by federal, state, or local law.

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