VT Group (VTG) is hiring: Administrative Assistant in Chantilly

Administrative Assistant

Location: Chantilly, VA

Overview

VTG is seeking an Administrative Assistant to provide mission support in NRO Directorates. The role requires high autonomy in planning, organizing, and decision making.

Responsibilities

• Maintain a schedule of appointments for a manager or office.
• Answer routine telephone calls, direct calls and take messages.
• Greet and escort visitors.
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents.
• Arrange for the delivery of outgoing mail/packages with the mailroom.
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
• Draft, proofread, edit and coordinate correspondence.
• Perform research and retrieve information from databases and other resources.
• Maintain tracking records and filing systems; archive files.
• Maintain, update and serve as focal point for databases or spreadsheet.
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off‑sites.
• Participate in meetings and events as recorder and presenter of position‑related information.
• Prepare access rosters and request security clearance transfers.
• Assist in ordering supplies/equipment and arranging for office equipment repairs.
• Provide administrative backup support for other offices.
• Recommend innovative processes to improve office efficiency and effectiveness.
• Compose written communication in response to complex customer queries.
• Prepare routine status reports and track office‑related metrics.
• Manage routine website content updates and coordinate more complex website changes with webmaster.
• Coordinate scheduling of meetings, events, conferences, and off‑sites.
• Attend meetings, events, and forums.
• Assist in maintaining inventories, records, and receipts; coordinate office renovations and relocation activities.
• Support TIER actions, assign actions to appropriate divisions or branches, follow up on actions, and provide status reports for senior management.
• Author and provide critical/final review of correspondence.
• Draft documents such as instructions, spreadsheets, presentations, and reports.
• Build briefing packages and present information.
• Analyze metrics and provide summary to senior management.
• Administer databases and spreadsheets, including managing user accounts and accesses, creating reports, and performing updates.

Qualifications

• TS/SCI with Polygraph.
• High School Diploma plus at least six years of experience, with at least one year as an NRO front office level Administrative Assistant.
• Detail‑oriented and proficient in Microsoft Office and standard computer applications.
• Strong interpersonal and discreet confidentiality skills.
• Proven ability to communicate effectively and concisely across audiences.
• Ability to work independently, anticipate and adapt to changing mission requirements and priorities, and manage multiple tasks with minimal guidance.
• Knowledge of proper English usage, spelling, grammar, punctuation, and sentence structure.
• Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy, and operating principles.

This is a Military Friendly job opportunity.