Administrative Assistant Job at Blackstone in New York

Administrative Assistant role at Blackstone

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram.

The Administrative Assistant role entails providing support to senior leadership and their team. The responsibilities include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Managing global travel planning, scheduling and itineraries
• Updating and maintaining travel spreadsheet and organizing trip packets for travel
• Overseeing and planning weekly and monthly meetings
• Liaising with other organizations for scheduling and projects
• Answering calls and acting as a gatekeeper
• Acting as back-up support for other senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completing detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Working on ad hoc projects

Qualifications: Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate should have:

• 1+ years of administrative assistant experience supporting a team of two or more
• Experience working within Financial Services is preferred
• Thrives in a dynamic work environment
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Ability to be proactive and work well within a team and with other assistants
• Ability to work with various levels of management
• Perform duties with the highest level of confidentiality and have a strong sense of integrity
• Experience with coordinating travel arrangements
• An autonomous work style with strong follow-through skills
• Ability to build relationships with key players and management
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
• Familiarity with Concur is preferred
• Experience with Amex Travel is a plus

The duties and responsibilities described here are not exhaustive and additional assignments may be required from time to time.

Expected annual base salary range: $70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to experience, skills, qualifications, and job location. For roles located outside of the US, salary bands may differ.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, or any other class or status in accordance with applicable laws. All Blackstone employees are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please email Human Resources at HR-Recruiting-Americas@Blackstone.com.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment. When you have finished, click Submit at the bottom of this form.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative