Administrative Assistant Job at FosterThomas in Annapolis

Overview

HR and Talent Acquisition Specialist at FosterThomas — We are seeking a highly organized and proactive Administrative Assistant to support members of the executive team and the day-to-day operations of our corporate office. This role requires strong administrative skills, excellent communication, and the ability to manage multiple priorities in a dynamic environment. This is a full-time role based in our Annapolis, Maryland office. Fridays are virtual.

Responsibilities

• Provide administrative support to executive team members, including scheduling, call coordination, calendar management, and updating databases and spreadsheets.
• Responsible for the development of Statements of Work (SOWs), Excel reports, presentations, and other deliverables.
• Coordinate technology needs for the company, including laptop inventory, phone system updates, office equipment maintenance, and access tools (e.g., key fobs).
• Order and manage office supplies, ensuring availability for day-to-day business operations.
• Plan and coordinate company events such as team meetings, off-sites, celebrations, and other activities that promote employee engagement and a positive workplace culture.
• Communicate professionally, effectively, and courteously with clients, executives, and team members.
• Identify and recommend process improvements and system enhancements to improve efficiency and accuracy.
• Take on additional office-related duties and special projects as needed.

Qualifications

• 2+ years of administrative or sales support experience in a fast-paced environment.
• Bachelor’s degree or equivalent combination of education and experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong technical aptitude and ability to quickly learn new tools and systems.
• Strong organizational skills with the ability to prioritize tasks, manage deadlines, and adapt to shifting priorities.
• Exceptional written and verbal communication skills, with the ability to draft professional correspondence and presentations.
• A collaborative team player with a positive, can-do attitude.
• Proven time management skills and meticulous attention to detail.
• Experience with event planning or employee engagement programs strongly preferred.

The Benefits of Joining the FosterThomas Team

Job Satisfaction and Growth

• The ability to expand your subject matter expertise in the dynamic HCM industry.
• Opportunities for growth in your role and across multiple divisions.
• Ongoing employee support, appreciation, and recognition.
• Positive and knowledgeable colleagues and leadership.
• Commitment to work/life balance.

Compensation and Benefits

• Robust and comprehensive Employee Benefits (children, partner, and family options) package that includes:
• Several medical, dental, and vision plans to choose from
• 100% company-paid life, short-term, and long-term disability insurance
• 100% company-paid mental health plan
• 401(k) plan with employer match
• Flexible Savings Account (FSA)
• Paid time off (up to 10 days during 1st year of service and 10 paid holidays)
• Company laptop

EEO Statement

FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.