Administrative Assistant Job at Toronto Blue Jays in Town of Florida

Overview

Two open positions
15 to 25 hours a week during the off-season
Considerably more hours during Spring Training (February - March)
A flexible schedule is a must, including some weekends
$15.00/hour

Job Description: As the Administrative Assistant for one of our two locations, you will be the first point of contact for our company. The duties include offering administrative support across the organization. You will welcome guests and greet people who visit.

Responsibilities

• Greet and welcome guests upon arrival.
• Guide visitors to the appropriate person and office.
• Oversee schedule for conference rooms and company vehicles.
• Answer telephones, direct calls, and take messages.
• Communicate with visitors, employees, and other individuals.
• Ensure reception area is tidy and presentable at all times.
• Inventory, order and stock all office and other general supplies needed.
• Inventory, order and stock all break room supplies.
• Organize and neaten all break room and copy room areas.
• Open, sort, and route incoming mail and prepare outgoing mail.
• Type, format, proofread, and edit documents.
• Make travel arrangements for office personnel.
• Arrange the shipping and receiving of mail and possibly packages.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Provide general administrative support as needed.
• Other duties as assigned.

Qualifications

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office
• Hands-on experience with office equipment
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Toronto Blue Jays have a strong commitment to diversity, accessibility and inclusion. Everyone who applies for a job will be considered. We encourage individuals from underrepresented groups to apply and join us in shaping the future of our club. Together, we will build a team that reflects the richness of the game and the communities that we represent.

Throughout the recruitment process, we are dedicated to working with candidates who have accessibility needs to ensure they have the necessary support to perform at their best. Questions regarding accessibility throughout the recruitment process can be directed to tbj.careers@bluejays.com.

Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative

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