Administrative Secretary (Human Resources) Job at Lake Forest School District in

Position Type:
Secretarial/Clerical/Administrative Assistant III

Date Posted:
10/9/2025

Location:
Lake Forest School District

Date Available:
12/02/2025

Closing Date:
10/23/2025
TITLE: Administrative Secretary, Human Resources

QUALIFICATIONS:

1. High school diploma or GED.
2. Minimum 5 years of secretarial/human resource/office management experience in a school district or educational setting.
3. Knowledge of applicable federal, state and district laws, regulations and policies related to human resource management.
4. Knowledge of state administrative code for teacher licensure and certification preferred.
5. Ability to collect, organize and analyze multiple sources of data in order to improve processes and procedures related to human resource management.
6. Excellent communication, organizational and interpersonal skills.
7. Proficiency in MS Office Suite of Applications and other state information management systems (PHRST, DEEDS, Data Service Center, etc.).

REPORTS TO: Human Resources Director

LOCATION: Central Business Office

JOB GOAL: Assists the Human Resources Director with implementing human resources management strategies to ensure smooth and efficient operations and employee certification.

PERFORMANCE RESPONSIBILITIES:

1. Assists the Human Resources Director with developing a complete onboarding process for new employees and exit process for employee attrition.
2. Assists the Human Resources Director with the management, distribution and filing of all documents for the employee interview process.
3. Use of PHRST (Delaware personnel management system) to enter, maintain and manage accurate employee information.
4. Prepares, processes, and reviews supporting documentation related to employee licensure, certification, onboarding, and other personnel actions.
5. Participates in the review of internal personnel management policies and procedures to make recommendations for revisions as appropriate.
6. Provides professional and courteous customer service and timely response to staff and community inquiries.
7. Sorts, files, and retrieves statistics, records and other materials while maintaining confidentiality as required.
8. Ensures that proper documentation is included and organized in employee personnel records and prepares files for archives.
9. Ensures that an accurate and timely personnel report is created for scheduled Board of Education meetings.
10. Assists in preparing special studies, analyses and reports by gathering data, suggesting format, disseminating directives, and coordinating input (employment verification, seniority lists, background checks, etc.).
11. Mentors and trains other district secretaries in personnel management activities when appropriate.
12. Attend necessary state and local meetings and trainings to remain current on best practices and state regulations on personnel management and associated systems and software.
13. Ensures compliance with federal, state and local policies, procedures and internal controls.
14. Performs other duties as assigned by the Human Resources Director that pertains to the position of Administrative Secretary.

SPECIAL REQUIREMENTS: Work schedule flexibility may be required to meet human resource timelines.

TERMS OF EMPLOYMENT: Twelve months with salary established by the Lake Forest Board of Education.

EVALUATION: Performance will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.

The following are conditions of employment for new employees:

1. Satisfactory criminal background check prior to being placed on payroll.
2. Satisfactory child protection registry check.
3. Mandatory direct deposit of pay.
4. Documentation of Mantoux skin test results for entrance to school system.

Lake Forest is an advocate of inclusion practices in all grade levels.

LAKE FOREST SCHOOL DISTRICT
Human Resources Office
5423 Killens Pond Road
Felton, DE 19943
www.lf.k12.de.us
Phone: 302.284.3020 - Fax: 302.284.5832

The Lake Forest School District does not discriminate in employment or in educational programs, services or activities based on race, color, national origin, religion, gender, gender identity, sexual orientation, age, military/veteran status, disability, marital status or any other protected category in accordance with state and federal laws. Inquiries should be directed to the Director of Personnel, Lake Forest Central Business Office, 5423 Killens Pond Road, Felton, DE 19943. Telephone: (302)284-3020.