Boar's Head Provision
IT Purchasing and Financial Analyst
Boar's Head Provision, Sarasota, Florida, United States, 34243
Essential Duties and Responsibilities
Purchasing
Negotiate and obtain quotes with pricing, capabilities, technology equipment, licenses, software, conduct ad-hoc financial reporting & analysis
Manage the execution of purchase requests through the Service Desk, review each issue for completeness, obtain clarification from customers where required; obtain RFQs when applicable; oversee the creation, approval and delivery of all IT purchase orders
Ensure that IT Purchasing is the primary contact and communication facilitator between company customers and vendors for all IT related purchases regardless of origin
Compile and release to vendors RFQs/RFPs, as necessary, for both capital and expense projects
Search for and evaluate new or alternative vendors
Assist in monitoring and reconciling the ongoing IT budget and gain alignment on project budgets. Assist in documenting and implementing standards with appropriate policies and procedures to ensure compliance
Other duties as assigned by the IT Procurement Manager
Contract/License Management
Support, manage, and review, where applicable, all IT contracts for software, hardware, and consulting services across the organization. Interact, where necessary, with corporate legal and Finance to review and modify contracts as necessary
Oversee and maintain the license database for license renewals
Review alternative lease options or cancellations on hardware or software, where available, with corporate customers when renewals are required
Maintain contract management system ensuring proactive management, review, and administration of contract renewals, etc., ensuring cost containment and controls year over year
Asset Tracking
Partner with Service Desk to ensure Asset Tracking tools & processes include end-to-end coverage from initial purchase, asset assignment and retirement
Partner with Finance to ensure alignment on asset inventory and IT budget tracking
Vendor Management
Maintain defined standards for sourcing and capabilities including processes, policies, and procedures
Ensure engagement rules are followed: NDA, D&B background, etc.
Partner with Project Management Office ensuring project alignment as outlined on the IT Portfolio
IT Budgets & Financial Analysis
Oversee the release, schedule, completeness and tracking of all IT related capital and non-capital projects. Manage project funds via Preferred Pricing, where appropriate, to maximize expenditures and minimize cost
Support the financial reporting and analysis for overall IT spend
Support audit & budgeting processes
Provide management with ad hoc analysis and reporting as needed. Assist in compiling, developing, and preparing data for the annual IT budget utilizing historical and current data
Other Job Functions
Administer IT contract/consulting staff support services (onboarding/termination process, etc.)
Ensure compliance with purchasing and accounting policies
Advise and assist IT staff in obtaining technical and/or support services from vendors
Process monthly expense reports for Company Corporate Card for purchases outside the system
Supports and coordinates the IT team’s training plans, coordination, and finances
Education and Experience
Bachelor’s degree in Accounting, Finance, Business, Technical or related discipline
Preferred but not required, experience working in a fast paced, cross-functional and multi-team environment
Demonstrate skills utilizing the Microsoft Office Suite of tools and expert proficiency of Excel is a must, ability to formulate detailed analysis
Preferred but not required, experience with IT contracting
Interpersonal Skills
Excellent written and verbal communication skills
Ability to multi-task, be highly organized, and work autonomously and under pressure. Ability to identify problems and apply creative solutions
Proven professional communication, interpersonal, persuasion, presentation, and customer service
Ability to maintain confidentiality
Ability to adjust priorities and manage time wisely in a fast-paced environment
Thoroughness with attention to details, identifying necessary data elements with minimal oversight
Additional Responsibilities
Performs other duties as assigned
Certificates, Licenses, and Registrations
Requires full-time onsite work in an office environment
Location: Sarasota, FL Time Type: Full time Department: Management Information Systems
Boar’s Head Provision
#J-18808-Ljbffr
Negotiate and obtain quotes with pricing, capabilities, technology equipment, licenses, software, conduct ad-hoc financial reporting & analysis
Manage the execution of purchase requests through the Service Desk, review each issue for completeness, obtain clarification from customers where required; obtain RFQs when applicable; oversee the creation, approval and delivery of all IT purchase orders
Ensure that IT Purchasing is the primary contact and communication facilitator between company customers and vendors for all IT related purchases regardless of origin
Compile and release to vendors RFQs/RFPs, as necessary, for both capital and expense projects
Search for and evaluate new or alternative vendors
Assist in monitoring and reconciling the ongoing IT budget and gain alignment on project budgets. Assist in documenting and implementing standards with appropriate policies and procedures to ensure compliance
Other duties as assigned by the IT Procurement Manager
Contract/License Management
Support, manage, and review, where applicable, all IT contracts for software, hardware, and consulting services across the organization. Interact, where necessary, with corporate legal and Finance to review and modify contracts as necessary
Oversee and maintain the license database for license renewals
Review alternative lease options or cancellations on hardware or software, where available, with corporate customers when renewals are required
Maintain contract management system ensuring proactive management, review, and administration of contract renewals, etc., ensuring cost containment and controls year over year
Asset Tracking
Partner with Service Desk to ensure Asset Tracking tools & processes include end-to-end coverage from initial purchase, asset assignment and retirement
Partner with Finance to ensure alignment on asset inventory and IT budget tracking
Vendor Management
Maintain defined standards for sourcing and capabilities including processes, policies, and procedures
Ensure engagement rules are followed: NDA, D&B background, etc.
Partner with Project Management Office ensuring project alignment as outlined on the IT Portfolio
IT Budgets & Financial Analysis
Oversee the release, schedule, completeness and tracking of all IT related capital and non-capital projects. Manage project funds via Preferred Pricing, where appropriate, to maximize expenditures and minimize cost
Support the financial reporting and analysis for overall IT spend
Support audit & budgeting processes
Provide management with ad hoc analysis and reporting as needed. Assist in compiling, developing, and preparing data for the annual IT budget utilizing historical and current data
Other Job Functions
Administer IT contract/consulting staff support services (onboarding/termination process, etc.)
Ensure compliance with purchasing and accounting policies
Advise and assist IT staff in obtaining technical and/or support services from vendors
Process monthly expense reports for Company Corporate Card for purchases outside the system
Supports and coordinates the IT team’s training plans, coordination, and finances
Education and Experience
Bachelor’s degree in Accounting, Finance, Business, Technical or related discipline
Preferred but not required, experience working in a fast paced, cross-functional and multi-team environment
Demonstrate skills utilizing the Microsoft Office Suite of tools and expert proficiency of Excel is a must, ability to formulate detailed analysis
Preferred but not required, experience with IT contracting
Interpersonal Skills
Excellent written and verbal communication skills
Ability to multi-task, be highly organized, and work autonomously and under pressure. Ability to identify problems and apply creative solutions
Proven professional communication, interpersonal, persuasion, presentation, and customer service
Ability to maintain confidentiality
Ability to adjust priorities and manage time wisely in a fast-paced environment
Thoroughness with attention to details, identifying necessary data elements with minimal oversight
Additional Responsibilities
Performs other duties as assigned
Certificates, Licenses, and Registrations
Requires full-time onsite work in an office environment
Location: Sarasota, FL Time Type: Full time Department: Management Information Systems
Boar’s Head Provision
#J-18808-Ljbffr