MasTec Civil, LLC, a MasTec Company
Administrative Assistant - Heavy Civil Construction
MasTec Civil, LLC, a MasTec Company, Miami, Florida, us, 33222
Overview
Administrative Assistant - Heavy Civil Construction at MasTec Civil, LLC, a MasTec Company. The Administrative Assistant will provide administrative and general office support to the site and regional operations, acting as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers. Responsibilities
Establish and maintain a filing system, ensuring documentation/information is current and readily retrievable. Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of vendor issues. Handle incoming calls, emails, and company correspondence daily, route inquiries/requests to appropriate individuals or departments, and coordinate timely responses. Assist customers with immediate needs and help employees with tasks related to customer requests. Track paperwork, process new work/projects, update project statuses, create invoices for all jobs, and maintain start/end date records in a separate log. Organize and coordinate staff meetings, prepare materials, and follow up on action items. Respond timely to requests from Resource Management and Field Operations. Keep site bulletin boards updated with company newsletters, safety information, and other notices. Attend crew meetings as needed to collect documents and relay information. Maintain a safe work environment by following safe practices. Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. Receive payroll timesheets and input to ensure employees are paid on time. Provide backup support to other office staff as required and coordinate special projects as assigned. Support field management on projects and daily business needs. Qualifications
Minimum High school diploma or equivalent. 1 year of clerical or administrative experience related to work orders and invoice processing. Preferred Associate degree in business management or similar, including computer and accounting courses. Experience in a construction or project environment. What’s In It For You
Compensation starting at $20/hr and commensurate with experience; ongoing performance reviews and merit increases. 401(k) with company match and Employee Stock Purchase Plan (ESPP). Flexible spending account (Healthcare & Dependent care). Medical, Dental, and Vision insurance with plan options (coverage for spouse, domestic partner, and children). Paid Time Off, Paid Holidays, Bereavement Leave, Military Leave with differential pay and benefits continuation, and Employee Assistance Program. Short and long-term disability, life insurance, accidental death & dismemberment, voluntary life insurance, and other voluntary coverages. Emergency Travel Assistance Program and Group legal plan. Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer:
MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/. MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. CAI-MasTec Civil, LLC Employment type: Full-time • Seniority level: Entry level • Job function: Administrative • Industry: Construction
#J-18808-Ljbffr
Administrative Assistant - Heavy Civil Construction at MasTec Civil, LLC, a MasTec Company. The Administrative Assistant will provide administrative and general office support to the site and regional operations, acting as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers. Responsibilities
Establish and maintain a filing system, ensuring documentation/information is current and readily retrievable. Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of vendor issues. Handle incoming calls, emails, and company correspondence daily, route inquiries/requests to appropriate individuals or departments, and coordinate timely responses. Assist customers with immediate needs and help employees with tasks related to customer requests. Track paperwork, process new work/projects, update project statuses, create invoices for all jobs, and maintain start/end date records in a separate log. Organize and coordinate staff meetings, prepare materials, and follow up on action items. Respond timely to requests from Resource Management and Field Operations. Keep site bulletin boards updated with company newsletters, safety information, and other notices. Attend crew meetings as needed to collect documents and relay information. Maintain a safe work environment by following safe practices. Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. Receive payroll timesheets and input to ensure employees are paid on time. Provide backup support to other office staff as required and coordinate special projects as assigned. Support field management on projects and daily business needs. Qualifications
Minimum High school diploma or equivalent. 1 year of clerical or administrative experience related to work orders and invoice processing. Preferred Associate degree in business management or similar, including computer and accounting courses. Experience in a construction or project environment. What’s In It For You
Compensation starting at $20/hr and commensurate with experience; ongoing performance reviews and merit increases. 401(k) with company match and Employee Stock Purchase Plan (ESPP). Flexible spending account (Healthcare & Dependent care). Medical, Dental, and Vision insurance with plan options (coverage for spouse, domestic partner, and children). Paid Time Off, Paid Holidays, Bereavement Leave, Military Leave with differential pay and benefits continuation, and Employee Assistance Program. Short and long-term disability, life insurance, accidental death & dismemberment, voluntary life insurance, and other voluntary coverages. Emergency Travel Assistance Program and Group legal plan. Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec’s policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer:
MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/. MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. CAI-MasTec Civil, LLC Employment type: Full-time • Seniority level: Entry level • Job function: Administrative • Industry: Construction
#J-18808-Ljbffr