George Mason University
Customized and Specialized Programs Administrator
George Mason University, Fairfax, Virginia, United States, 22032
Customized and Specialized Programs Administrator
Department:
Cross Functional Classification:
Education Support Spec 3 Job Category:
Classified Staff Job Type:
Full-Time Work Schedule:
Full-time (1.0 FTE, 40 hrs/wk) Location:
Fairfax, VA Workplace Type:
Hybrid Eligible Sponsorship Eligibility:
Not eligible for visa sponsorship Pay Band:
04 Salary:
Salary commensurate with education and experience Criminal Background Check:
Yes About The Department:
The units directly under the Senior International Officer (SIO) are the Global Education Office (GEO) and International Enrollment Partnerships (IEP); in addition, there is close collaboration with other international-focused units at the university such as INTO Mason, Mason Korea, and Office of International Programs and Services (OIPS). These units collectively support the internationalization efforts of the university and in support GMU\'s Strategic Plan, serving both students studying abroad, as well as international students coming to Mason. About The Position:
Reporting to the Associate Director, Global Faculty-Led Programs, this position is responsible for the administration of the Washington Summer Institute (WSI), special customized, and Global Faculty-Led programs. This includes working closely with faculty on program logistics, communicating with students, faculty, departments and administrative units on campus, as well as liaising with educational institutions abroad, third-party vendors, and international organizations. This position maintains relationships with appropriate faculty; academic units; and administrative units on campus. Within GEO, those relationships include: Associate Director, Global Faculty-Led Programs, Administration, Finance & HR Manager, GEO Operations Specialist, Office of Financial Aid, and establishes new relationships as necessary. In addition, the Administrator manages student applications to programs, advises students, promotes and markets programs in their portfolio, and creates, maintains and publishes program material. This position raises the profile of study abroad on and off campus, and gives procedural guidance/training to University constituents on study abroad practices. This position is responsible for a portfolio of study abroad programs where there are incoming students coming to Mason each summer, as well as programs led by George Mason faculty abroad. Responsibilities
Program Adviser/Record-Keeping Including faculty led, customized program, and WSI. Processes student applications and registrations; Coordinates with academic directors and educational institutions abroad to evaluate student academic qualifications and suitability for program; Manages communication with students and departments across campus on application processes and program offerings; and Advises students. Program Management Including faculty led, customized program, and WSI, assists in program design, development of subject streams, and customized programming with partner institutions; Maintains positive relationships and manages communication with current and future partners. Including: faculty leading programs, supporting departments, educational institutions abroad, travel vendors and appropriate administrative units on and off campus. Collaborates with departments for customized programming; Recruitment of faculty to teach pillars; Manages communication between partners, faculty, and departments across campus and abroad on program offerings; Responsible for RFPs for program logistics; Collects budget information and prepares budget first draft; Responsible for initial sharing of Mason contract requirements with vendors; Utilizes best practices for successful program evaluation and development; Communicates program goals as directed; and Develops and implements customized study abroad projects in collaboration with faculty, Global Education Office, and international partners. Program Recruitment/Advising Through timely, accurate and innovative effort, plans and implements student recruitment strategies; Promotes and markets study abroad opportunities in portfolio; creates, maintains and publishes material; Develops promotional events; Accurately, and in a timely fashion, communicates program details to Social Marketing and Outreach Manager, program administrator team and student participants; Promotes and markets WSI to institutions abroad and to Mason departments and units through presentations and the creation and maintenance of published material; Responsible for implementation of student recruitment strategies, application processes, advising of partner institutions on enrollment processes, processing student applications and post application materials; Manages communication between students, faculty, and departments across campus and abroad on program offerings; and Ensures student materials are clear and up-to-date. Promotion of Study Abroad Assists with department projects as assigned; and Organizes activities to promote department within the university (name recognition). Required Qualifications Bachelors degree in related studies such as International Studies, Education, or Foreign Language or the equivalent combination of education and experience; Experience in study abroad as a participant, or experience living abroad; Knowledge of international study abroad program administration; Knowledge of different educational systems throughout the world; Basic marketing skills; Basic knowledge of accounting principles; Superior time-management skills; Intermediate skills with MS Office Suite; and Demonstrated ability to work with a diverse population. Preferred Qualifications Master\'s Degree in a related field, or equivalent combination of education and experience, preferred; and Ability to advise students. Instructions To Applicants For full consideration, applicants must apply for
WSI/Global Faculty-Led Programs Administrator
at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. Posting Open Date:
September 17, 2025 For Full Consideration, Apply by:
October 8, 2025 Open Until Filled:
Yes Mason Ad Statement : Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition. Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law. Campus Safety Information : Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/ Note: This refined description preserves the core information while removing extraneous boilerplate and formatting inconsistencies.
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Department:
Cross Functional Classification:
Education Support Spec 3 Job Category:
Classified Staff Job Type:
Full-Time Work Schedule:
Full-time (1.0 FTE, 40 hrs/wk) Location:
Fairfax, VA Workplace Type:
Hybrid Eligible Sponsorship Eligibility:
Not eligible for visa sponsorship Pay Band:
04 Salary:
Salary commensurate with education and experience Criminal Background Check:
Yes About The Department:
The units directly under the Senior International Officer (SIO) are the Global Education Office (GEO) and International Enrollment Partnerships (IEP); in addition, there is close collaboration with other international-focused units at the university such as INTO Mason, Mason Korea, and Office of International Programs and Services (OIPS). These units collectively support the internationalization efforts of the university and in support GMU\'s Strategic Plan, serving both students studying abroad, as well as international students coming to Mason. About The Position:
Reporting to the Associate Director, Global Faculty-Led Programs, this position is responsible for the administration of the Washington Summer Institute (WSI), special customized, and Global Faculty-Led programs. This includes working closely with faculty on program logistics, communicating with students, faculty, departments and administrative units on campus, as well as liaising with educational institutions abroad, third-party vendors, and international organizations. This position maintains relationships with appropriate faculty; academic units; and administrative units on campus. Within GEO, those relationships include: Associate Director, Global Faculty-Led Programs, Administration, Finance & HR Manager, GEO Operations Specialist, Office of Financial Aid, and establishes new relationships as necessary. In addition, the Administrator manages student applications to programs, advises students, promotes and markets programs in their portfolio, and creates, maintains and publishes program material. This position raises the profile of study abroad on and off campus, and gives procedural guidance/training to University constituents on study abroad practices. This position is responsible for a portfolio of study abroad programs where there are incoming students coming to Mason each summer, as well as programs led by George Mason faculty abroad. Responsibilities
Program Adviser/Record-Keeping Including faculty led, customized program, and WSI. Processes student applications and registrations; Coordinates with academic directors and educational institutions abroad to evaluate student academic qualifications and suitability for program; Manages communication with students and departments across campus on application processes and program offerings; and Advises students. Program Management Including faculty led, customized program, and WSI, assists in program design, development of subject streams, and customized programming with partner institutions; Maintains positive relationships and manages communication with current and future partners. Including: faculty leading programs, supporting departments, educational institutions abroad, travel vendors and appropriate administrative units on and off campus. Collaborates with departments for customized programming; Recruitment of faculty to teach pillars; Manages communication between partners, faculty, and departments across campus and abroad on program offerings; Responsible for RFPs for program logistics; Collects budget information and prepares budget first draft; Responsible for initial sharing of Mason contract requirements with vendors; Utilizes best practices for successful program evaluation and development; Communicates program goals as directed; and Develops and implements customized study abroad projects in collaboration with faculty, Global Education Office, and international partners. Program Recruitment/Advising Through timely, accurate and innovative effort, plans and implements student recruitment strategies; Promotes and markets study abroad opportunities in portfolio; creates, maintains and publishes material; Develops promotional events; Accurately, and in a timely fashion, communicates program details to Social Marketing and Outreach Manager, program administrator team and student participants; Promotes and markets WSI to institutions abroad and to Mason departments and units through presentations and the creation and maintenance of published material; Responsible for implementation of student recruitment strategies, application processes, advising of partner institutions on enrollment processes, processing student applications and post application materials; Manages communication between students, faculty, and departments across campus and abroad on program offerings; and Ensures student materials are clear and up-to-date. Promotion of Study Abroad Assists with department projects as assigned; and Organizes activities to promote department within the university (name recognition). Required Qualifications Bachelors degree in related studies such as International Studies, Education, or Foreign Language or the equivalent combination of education and experience; Experience in study abroad as a participant, or experience living abroad; Knowledge of international study abroad program administration; Knowledge of different educational systems throughout the world; Basic marketing skills; Basic knowledge of accounting principles; Superior time-management skills; Intermediate skills with MS Office Suite; and Demonstrated ability to work with a diverse population. Preferred Qualifications Master\'s Degree in a related field, or equivalent combination of education and experience, preferred; and Ability to advise students. Instructions To Applicants For full consideration, applicants must apply for
WSI/Global Faculty-Led Programs Administrator
at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. Posting Open Date:
September 17, 2025 For Full Consideration, Apply by:
October 8, 2025 Open Until Filled:
Yes Mason Ad Statement : Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create. If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/! George Mason University, Where Innovation is Tradition. Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law. Campus Safety Information : Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/ Note: This refined description preserves the core information while removing extraneous boilerplate and formatting inconsistencies.
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