Brown Harris Stevens
Overview
Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.
Base pay range $90,000.00/yr - $100,000.00/yr
Responsibilities
Manage, prioritize and respond to incoming emails via Outlook, including inquiries and directing to the appropriate personnel or responding as Louise
Provide administrative support to Louise, including transcription of dictations, texts & handwritten notes, calendar management and scheduling appointments
Assist in the preparation and organization of meetings and client reports
Prepare and edit documents as required, such as a REBNY Financial Statement, board package, vendor quotes, etc
Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze
Collaborate with various team members to facilitate cross-functional communication and deal flow
Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day
Handle confidential and sensitive information with discretion
Occasionally travel to various Manhattan locations as needed
Qualifications
5+ years of experience as an executive assistant, administrative assistant or similar role within real estate
Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume (the team typically does 200M+ in sales, 80+ in transactions)
Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze)
Strong organizational and time management skills
Proven problem-solving skills and excellent verbal/written communication skills
Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively
Proactive work attitude
New York Real Estate License
Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm. The salary range for this role is $90,000-$100,000.
Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.
#J-18808-Ljbffr
Base pay range $90,000.00/yr - $100,000.00/yr
Responsibilities
Manage, prioritize and respond to incoming emails via Outlook, including inquiries and directing to the appropriate personnel or responding as Louise
Provide administrative support to Louise, including transcription of dictations, texts & handwritten notes, calendar management and scheduling appointments
Assist in the preparation and organization of meetings and client reports
Prepare and edit documents as required, such as a REBNY Financial Statement, board package, vendor quotes, etc
Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze
Collaborate with various team members to facilitate cross-functional communication and deal flow
Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day
Handle confidential and sensitive information with discretion
Occasionally travel to various Manhattan locations as needed
Qualifications
5+ years of experience as an executive assistant, administrative assistant or similar role within real estate
Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume (the team typically does 200M+ in sales, 80+ in transactions)
Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze)
Strong organizational and time management skills
Proven problem-solving skills and excellent verbal/written communication skills
Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively
Proactive work attitude
New York Real Estate License
Benefits This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm. The salary range for this role is $90,000-$100,000.
Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.
#J-18808-Ljbffr