Brown Harris Stevens is hiring: Executive Assistant in New York

Overview

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

Base pay range

$90,000.00/yr - $100,000.00/yr

Responsibilities

• Manage, prioritize and respond to incoming emails via Outlook, including inquiries and directing to the appropriate personnel or responding as Louise
• Provide administrative support to Louise, including transcription of dictations, texts & handwritten notes, calendar management and scheduling appointments
• Assist in the preparation and organization of meetings and client reports
• Prepare and edit documents as required, such as a REBNY Financial Statement, board package, vendor quotes, etc
• Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze
• Collaborate with various team members to facilitate cross-functional communication and deal flow
• Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day
• Handle confidential and sensitive information with discretion
• Occasionally travel to various Manhattan locations as needed

Qualifications

• 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate
• Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume (the team typically does 200M+ in sales, 80+ in transactions)
• Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com and Cloze)
• Strong organizational and time management skills
• Proven problem-solving skills and excellent verbal/written communication skills
• Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively
• Proactive work attitude
• New York Real Estate License

Benefits

This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm. The salary range for this role is $90,000-$100,000.

Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer.