Administrative Assistant Job at Reliable Properties in Los Angeles

Overview

JOB TITLE: ADMINISTRATIVE ASSISTANT

Reliable Properties is Real Estate investment & property management Co. based in Los Angeles since 1975 is looking to hire an ADMINISTRATIVE ASSISTANT to join our team. We offer benefits, growth potential and a positive work environment. It is located at a high-rise building with panoramic city views. It is also readily accessible to MTA transportation with many restaurants and amenities within walking distance.

Responsibilities

• Review, prepare, complete & organize lease or contract documents, etc.
• Process and keep track of leases & other related documents from inception to business opening.
• Maintain a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, as assigned.
• Receive, respond to & field calls from tenants, vendors & other service providers
• Assist in the due diligence process & documentation, such as title documents, closing documents and all other related documents, when necessary.
• Prepare and finalize real estate correspondences, agreements and other transactional documents
• Assist in coordinating marketing events & campaigns
• Assist in keeping track of partnership & organizational documents
• Perform general administrative support duties, as needed i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, organize filing system, office supply inventory, etc.

Qualifications

• Minimum requirements: Bachelor’s degree or equivalent
• Very organized, detail-oriented, analytical & deadline driven
• Must have very good verbal & written skills. Bilingual (Spanish) a plus.
• Very motivated & able to work with minimum supervision
• Ability to multi-task.
• Experience in commercial/retail real estate preferable
• Microsoft Excel/Word/Outlook intermediate/advance skills including red-lining or tracking changes in Word. a MUST

Location

Location: Mid-Wilshire Los Angeles, CA (Miracle Mile)

Benefits

BENEFITS: Company offers benefits package that includes: Paid time off, medical insurance sharing, dental and vision plans, 401k match, direct deposit, paid parking, paid holidays, Co. events and others.