Administrative Assistant Job at happy-dentistry in Napoleon

Overview

Dental Excellence is seeking a highly organized and tech-savvy Administrative Assistant to provide direct administrative support to our support team. This role requires strong attention to detail, excellent communication skills, and hands-on experience with tools such as Excel, PowerPoint, QuickBooks, and Mail Merge. The ideal candidate is proactive, resourceful, and comfortable managing both day-to-day executive support and larger event coordination projects.

Responsibilities

Administrative Support (Keeping Things Running Like Clockwork):

• Provide high-level administrative assistance to the support team
• Track expenses and keep the budget balanced
• Prepare mailings, reports, and other important documents
• Create, update, and analyze Excel spreadsheets for reporting and data tracking
• Maintain organized filing systems and handle confidential information with discretion
• Handle general office duties as needed

Marketing Support:

• Assist in the planning and execution of marketing campaigns and events
• Monitor social media channels and engage with followers
• Monitor and respond to online reviews
• Assist with content management
• Support the execution of email marketing campaigns
• Track and report marketing campaign performance metrics

Qualifications

• Associate or Bachelor's Degree in Business Administration, Marketing or a related field preferred. (But we\'re also open to relevant experience – show us what you\'ve got!)
• 1-2 years of experience in an administrative role or similar support role preferred
• Strong organizational and time-management skills
• Excellent written communication skills
• Proficiency in Microsoft Office or Google Suite
  • Excel (formulas, charts, and data management)
  • PowerPoint (presentation design and formatting)
  • Mail Merge in Word
• Excellent attention to detail
• Experience with QuickBooks (invoicing, expense management, and reporting)
• Ability to work independently and as part of a team
• Detail-oriented and highly organized
• Ability to prioritize tasks effectively (juggling skills are essential!)
• Strong problem-solving skills
• A positive attitude