Administrative Assistant Job at Sanofi US in Morristown

About the Job

The Administrative Assistant will be responsible for supporting Commercial Leadership. The position requires the ability to manage within a complex, fast paced and dynamic environment.

We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Main Responsibilities

• Provides administrative support to leadership requiring an advanced knowledge of department functions and division/business unit functions
• Assists leadership with onboarding, scheduling meetings, annual planning calendar, and offsites
• Manages communications including telephone calls, meeting planning, email messages, and internal/external mail
• Performs complex calendar management, coordinates meetings, travel arrangements, expenses, updates PowerPoint presentations, coordinates monthly reporting, uses Excel spreadsheets, and orders equipment
• Provides overall clerical support including filing, copying, and other administrative duties
• Assists in creating and managing communications and documents that may contain highly confidential information; exercises discretion and judgment in handling confidential material
• Oversees organization and maintenance of department filing system including confidential data

About You

BASIC QUALIFICATIONS

• At least 3 years related experience, preferably in a pharmaceutical environment
• HS diploma
• Proven ability to work independently, highly organized, and effective at handling multiple detail-oriented tasks in a fast-paced environment
• Strong communications and interpersonal skills; a team player
• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations
• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook)
• Ability to interact with various levels of business functions and professionals inside and outside the organization
• Constantly seeks, designs, and implements improvements on administrative procedures
• Ability to interact with all employees within the organization, including senior management, and respond effectively to business needs
• Flexibility with work schedule and overtime as needed

PREFERRED QUALIFICATIONS

• Experience providing senior level administrative support
• Previous pharmaceutical experience
• Experience with confidential or proprietary information
• Bachelor\'s Degree

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team
• Opportunities to grow your talent and drive your career, whether through promotion or lateral moves, at home or internationally
• Rewards package that recognizes your contribution and amplifies your impact
• Health and wellbeing benefits including healthcare, prevention and wellness programs

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status; or any other characteristic protected by law.