Executive Assistant Job at Sanofi US in Cambridge

Job Title: Executive Assistant

Location: Cambridge, MA

Overview

Experienced administrative professional providing high level administrative and project management support to the Head of North America Compliance and the Ethics & Business Integrity (EBI) Compliance team. The Executive Assistant will serve as a main point of contact for the EBI Unit generally. The Executive Assistant is expected to develop a complete understanding of department functions and areas of responsibility and must have a strong commitment to professional ethical standards, including the ability to handle and protect confidential and sensitive information.

Responsibilities

• Handles complex calendaring, monitors electronic communications, and responds to correspondence on behalf of the manager and others
• Captures and prioritizes non-routine needs, tracks due dates for tasks and action items for on-time completion
• Anticipates leaders’ needs for various commitments and prepares accordingly
• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers
• Arrange and provide support for meetings
• Work within the system in a resourceful manner to accomplish reasonable work goals; show flexibility in response to process change and adapt to new methods and procedures
• Coordinates updates of distribution lists
• Performs administrative duties which may be complex or confidential, such as reconciling expenses, creating and editing agendas, ad hoc reports, and specially assigned projects
• Coordinates global and domestic travel arrangements including registrations
• Prepares expense reports and reviews staff expense reports for compliance and proper submission of documentation prior to manager approval
• Communicate accurate information, directives, assignments, instructions, and messages to others in a courteous and professional manner
• Create requisitions within e-Buy, such as ordering supplies and preparing purchase orders
• Oversee organization and maintenance of files including confidential data
• Assists other admins as necessary, collaborating to share best practices
• Completes other duties as requested

About You

Requirements

Basic Qualifications

• High School Diploma
• 10 years' experience as an Administrative or Executive Assistant

Preferred Qualifications

• Associate's Degree from an accredited college or university
• Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); strong working knowledge of Workday, Concur, e-Buy, Catalyst, MyAwards; SharePoint a plus
• Ability to interact with all levels of the organization
• Strong organizational and communication skills
• Extremely detail oriented with excellent follow up skills
• Ability to work independently as well as part of a team
• Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment and ensure smooth and efficient flow of day-to-day operations
• Sensitivity and discretion handling sensitive and extremely confidential matters

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team
• Discover endless opportunities to gain experience and drive your career, whether through a promotion or lateral move, at home or internationally
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
• Take diligent care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.