The Jewish Board is hiring: HR Coordinator in New York

Overview

POSITION OVERVIEW:

The Onboarding Coordinator (OC) aids with and facilitates human resources processes for all provisional hires (DSP, RN, Licensed Professionals). The duties include providing administrative support to the talent acquisition team overseeing provisional hiring processes in Human Resources, utilizing the application tracking system (Dayforce) and other databases, and maintaining and tracking clearances. The OC works with the Talent Acquisition Partners and is primarily responsible for managing and enhancing the candidate experience throughout the onboarding process.

Responsibilities

• Relationship Management
• Manages the candidate experience ensuring positive outcomes throughout the onboarding process.
• Works closely with the TA team to communicate status updates and issues to ensure a smooth and timely onboarding process.
• Onboarding
• Manages candidates through the provisional pre-boarding, training, and background processes, ensuring timely and accurate completion of training and new hire paperwork.
• Meet one-on-one with provisional hires via Zoom to discuss missing onboarding paperwork/clearances.
• Interfaces with internal resources and outside vendors regarding pre-employment requirements, including all regulatory background checks (OMH, OCFS, OPWDD, SCR, Justice Center, etc.) and training sessions/technical issues.
• Conducts and monitors progress of candidate background checks and follow-up with candidates and HR team as needed; schedules candidates for fingerprint appointments.
• Performs original source verification of licenses, certifications and degrees; completes I-9 verifications.
• Assembles new hire files for review and submission.
• Updates candidate tracking spreadsheet for all candidates.
• Prepares offer letters and candidate communications.
• Submits new hires in Dayforce to Payroll and Budget departments for processing.
• Data Entry
• Maintains Applicant Tracking System (Dayforce) and other HR information systems.

Core Competencies

• Ability to handle sensitive information with the highest degree of confidentiality.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resources principles, practices and procedures.
• Excellent time management skills with proven ability to meet deadlines.
• Ability to function well in high-paced and sometimes stressful environments due to changing priorities.

Educational / Training Required

• HR Diploma or equivalent required; Bachelor's degree in human resources or related field preferred.
• A minimum of two (2) years administrative experience.
• SHRM-CP or similar certification a plus.

Computer Skills Required

• Proficiency using Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Experience using Application Tracking Systems (ATS), such as Dayforce, Taleo, iCims, etc.
• Ability and willingness to learn new systems and application software.

Work Environment / Physical Effort

• Manual dexterity and hand-eye coordination to work independently with files, copiers/scanners and other standard office equipment.
• Routinely sit for prolonged periods (85%) at a desk working on a computer, and stand at times (15%).

We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.