University of California, Berkeley
Administrative Assistant (4723C) - #81635
University of California, Berkeley, Berkeley, California, United States, 94709
Overview
About Berkeley
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. We provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.
Departmental Overview The Goldman School of Public Policy (GSPP) , founded in 1969, is a professional school grounded in scholarly practice and deeply aligned with UC Berkeley's public mission. The school is consistently ranked among the top policy schools in the nation and is home to more than 12 research centers. GSPP offers four-degree programs: the Master of Public Policy (MPP), the Master of Public Affairs (MPA), the Master of Development Practice (MDP), and a PhD in Public Policy.
Under the leadership of Dean David C. Wilson, the school is expanding its faculty, student body, and public impact to improve the understanding and practice of public policy for the common good.
Position Summary The Institute for Security and Governance is seeking a detail-oriented Administrative Assistant to support the Faculty Director, Professor Janet Napolitano, and day-to-day Institute operations. The ideal candidate is highly organized, has strong communication skills, and is comfortable juggling tasks from facilities and event support to scheduling, calendar management, travel coordination, and preparing daily schedules and briefing materials (including talking points, speeches, press packets, and subject matter research).
Responsibilities
Manage, coordinate, and maintain schedules and calendars for the Faculty Director’s commitments related to the Institute, UC Berkeley, and external commitments more broadly.
Prepare daily schedules, talking points, and briefing materials; compile and summarize research materials; provide course and curriculum support to the Faculty Director.
Coordinate meetings with external partners, staff the Faculty Director at meetings, take notes, and arrange virtual and in-person logistics.
Coordinate travel and provide logistical support for travel arrangements.
Support event planning and coordination, including ordering food, securing space, AV services, and serving as the main point of contact with vendors.
Other related duties as assigned.
Provide general office and operations support, including purchasing and facilities.
Required Qualifications
Effective and efficient skills and experience in administration, operations, and/or office coordination.
Detail-oriented.
Strong organizational skills.
Ability to manage and prioritize multiple tasks and assignments simultaneously.
Skill in managing sensitive and/or confidential information regarding partner stakeholders and research content.
Excellent written and verbal communication.
Ability to read, understand, and comply with university policies especially as they relate to purchasing, accounts payables, honorarium, gifts, and related subjects.
Proficiency in troubleshooting day-to-day office equipment such as printers and audio/visual connections to laptops and coordinating with IT support.
High school diploma and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University is required to provide a reasonable estimate of the compensation range for this role. The budgeted hourly range is $27.10 (Step 1) - $32.27 (Step 9). This is a 1-year, part-time, temporary position at 20 hours/week; non-exempt, biweekly-paid.
This is a 1-year, part-time, temporary position at (20 hours/week).
This is a non-exempt, biweekly-paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information This position is governed by the terms and conditions in the Clerical & Allied Services Unit (CX) agreement between the University of California and Teamsters Local 2010. This position will not convert to career status as it is funded for 18 months or less. This is not a visa opportunity. The position is eligible for up to 10% hybrid work, determined with the supervisor.
Misconduct & Equal Employment Opportunity Misconduct disclosures and UC policies apply. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Seniority level
Not Applicable
Employment type
Part-time
Job function
Administrative
Higher Education
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We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. We provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.
Departmental Overview The Goldman School of Public Policy (GSPP) , founded in 1969, is a professional school grounded in scholarly practice and deeply aligned with UC Berkeley's public mission. The school is consistently ranked among the top policy schools in the nation and is home to more than 12 research centers. GSPP offers four-degree programs: the Master of Public Policy (MPP), the Master of Public Affairs (MPA), the Master of Development Practice (MDP), and a PhD in Public Policy.
Under the leadership of Dean David C. Wilson, the school is expanding its faculty, student body, and public impact to improve the understanding and practice of public policy for the common good.
Position Summary The Institute for Security and Governance is seeking a detail-oriented Administrative Assistant to support the Faculty Director, Professor Janet Napolitano, and day-to-day Institute operations. The ideal candidate is highly organized, has strong communication skills, and is comfortable juggling tasks from facilities and event support to scheduling, calendar management, travel coordination, and preparing daily schedules and briefing materials (including talking points, speeches, press packets, and subject matter research).
Responsibilities
Manage, coordinate, and maintain schedules and calendars for the Faculty Director’s commitments related to the Institute, UC Berkeley, and external commitments more broadly.
Prepare daily schedules, talking points, and briefing materials; compile and summarize research materials; provide course and curriculum support to the Faculty Director.
Coordinate meetings with external partners, staff the Faculty Director at meetings, take notes, and arrange virtual and in-person logistics.
Coordinate travel and provide logistical support for travel arrangements.
Support event planning and coordination, including ordering food, securing space, AV services, and serving as the main point of contact with vendors.
Other related duties as assigned.
Provide general office and operations support, including purchasing and facilities.
Required Qualifications
Effective and efficient skills and experience in administration, operations, and/or office coordination.
Detail-oriented.
Strong organizational skills.
Ability to manage and prioritize multiple tasks and assignments simultaneously.
Skill in managing sensitive and/or confidential information regarding partner stakeholders and research content.
Excellent written and verbal communication.
Ability to read, understand, and comply with university policies especially as they relate to purchasing, accounts payables, honorarium, gifts, and related subjects.
Proficiency in troubleshooting day-to-day office equipment such as printers and audio/visual connections to laptops and coordinating with IT support.
High school diploma and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University is required to provide a reasonable estimate of the compensation range for this role. The budgeted hourly range is $27.10 (Step 1) - $32.27 (Step 9). This is a 1-year, part-time, temporary position at 20 hours/week; non-exempt, biweekly-paid.
This is a 1-year, part-time, temporary position at (20 hours/week).
This is a non-exempt, biweekly-paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information This position is governed by the terms and conditions in the Clerical & Allied Services Unit (CX) agreement between the University of California and Teamsters Local 2010. This position will not convert to career status as it is funded for 18 months or less. This is not a visa opportunity. The position is eligible for up to 10% hybrid work, determined with the supervisor.
Misconduct & Equal Employment Opportunity Misconduct disclosures and UC policies apply. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Seniority level
Not Applicable
Employment type
Part-time
Job function
Administrative
Higher Education
#J-18808-Ljbffr