University of California-Berkeley
Administrative Assistant (4723C) - #81635
University of California-Berkeley, Berkeley, California, United States, 94709
Overview
About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, learning is a fundamental part of working, and we provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview The Goldman School of Public Policy (GSPP), founded in 1969, is a professional school grounded in scholarly practice and deeply aligned with UC Berkeley's public mission. The school is consistently ranked among the top policy schools in the nation. GSPP's interdisciplinary faculty are leaders in their fields and address complex public problems through research and education across multiple centers and programs. Under the leadership of Dean David C. Wilson, the school continues to expand its faculty, student body, and public impact, ensuring that GSPP advances the understanding and practice of public policy for the common good. Position Summary
The Institute for Security and Governance is seeking a detail-oriented and proactive Administrative Assistant to support the Faculty Director, Professor Janet Napolitano, and day-to-day Institute operations. The ideal candidate is highly organized, has strong communication skills, and can juggle a wide range of tasks from facilities and event support to scheduling, calendar management, travel coordination, and preparing daily schedules and briefing materials, including talking points, speeches, press packets, and subject matter research. Responsibilities
Manage, coordinate, and maintain schedules and calendars for Faculty Director's commitments related to the Institute, UC Berkeley, and external commitments more broadly. Prepare daily schedules, talking points, and briefing materials; compile and summarize research materials; provide course and curriculum support to the Faculty Director. Coordinate meetings with external partners, staff the Faculty Director at meetings, including taking notes and arranging virtual and in-person logistics. Coordinate travel and provide logistical support for travel arrangements. Support event planning and coordination, including ordering food, securing space, AV services, and serving as the main point of contact with vendors. Other related duties as assigned. Provide general office and operations support, including purchasing and facilities. Required Qualifications
Effective and efficient skills and experience in administration, operations, and/or office coordination. Detail-oriented. Strong organizational skills. Ability to manage and prioritize multiple tasks and assignments simultaneously. Skill in managing sensitive and/or confidential information regarding partner stakeholders and research content. Excellent written and verbal communication. Ability to read, understand, and comply with university policies especially as they relate to purchasing, accounts payables, honorarium, gifts, and related subjects. Proficiency in troubleshooting day-to-day office equipment such as printers and audio/visual connections to laptops and coordinating with IT support. High school diploma and/or equivalent experience/training. Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. The range takes into account factors such as experience, skills, knowledge, abilities, education, licensure and certifications, internal equity, and other needs. Salary offers are based on final candidate qualifications and experience. The budgeted hourly range is $27.10 (Step 1) - $32.27 (Step 9). This is a 1-year, part-time, temporary position at 20 hours/week. This is a non-exempt, biweekly-paid position. How to Apply
To apply, please submit your resume and cover letter. Other Information
This position is governed by the terms and conditions in the Clerical & Allied Services Unit (CX) agreement between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html CX.28.B.5.b: This position will not convert to career status as it is established and funded for 18 months or less at any percent of time. This is not a visa opportunity. This position is eligible for up to 10% hybrid work. Exact arrangements are determined with the supervisor to meet role responsibilities and department needs, and are subject to change. Misconduct and Equity
Misconduct Disclosure Requirement: A final candidate must disclose if they have any misconduct determinations or related proceedings within the last seven years. See UC policies addressing misconduct and related topics, including Sexual Violence and Sexual Harassment Policy, Anti-Discrimination Policy, and Abusive Conduct in the Workplace. Equal Employment Opportunity: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status.
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About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, learning is a fundamental part of working, and we provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview The Goldman School of Public Policy (GSPP), founded in 1969, is a professional school grounded in scholarly practice and deeply aligned with UC Berkeley's public mission. The school is consistently ranked among the top policy schools in the nation. GSPP's interdisciplinary faculty are leaders in their fields and address complex public problems through research and education across multiple centers and programs. Under the leadership of Dean David C. Wilson, the school continues to expand its faculty, student body, and public impact, ensuring that GSPP advances the understanding and practice of public policy for the common good. Position Summary
The Institute for Security and Governance is seeking a detail-oriented and proactive Administrative Assistant to support the Faculty Director, Professor Janet Napolitano, and day-to-day Institute operations. The ideal candidate is highly organized, has strong communication skills, and can juggle a wide range of tasks from facilities and event support to scheduling, calendar management, travel coordination, and preparing daily schedules and briefing materials, including talking points, speeches, press packets, and subject matter research. Responsibilities
Manage, coordinate, and maintain schedules and calendars for Faculty Director's commitments related to the Institute, UC Berkeley, and external commitments more broadly. Prepare daily schedules, talking points, and briefing materials; compile and summarize research materials; provide course and curriculum support to the Faculty Director. Coordinate meetings with external partners, staff the Faculty Director at meetings, including taking notes and arranging virtual and in-person logistics. Coordinate travel and provide logistical support for travel arrangements. Support event planning and coordination, including ordering food, securing space, AV services, and serving as the main point of contact with vendors. Other related duties as assigned. Provide general office and operations support, including purchasing and facilities. Required Qualifications
Effective and efficient skills and experience in administration, operations, and/or office coordination. Detail-oriented. Strong organizational skills. Ability to manage and prioritize multiple tasks and assignments simultaneously. Skill in managing sensitive and/or confidential information regarding partner stakeholders and research content. Excellent written and verbal communication. Ability to read, understand, and comply with university policies especially as they relate to purchasing, accounts payables, honorarium, gifts, and related subjects. Proficiency in troubleshooting day-to-day office equipment such as printers and audio/visual connections to laptops and coordinating with IT support. High school diploma and/or equivalent experience/training. Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. The range takes into account factors such as experience, skills, knowledge, abilities, education, licensure and certifications, internal equity, and other needs. Salary offers are based on final candidate qualifications and experience. The budgeted hourly range is $27.10 (Step 1) - $32.27 (Step 9). This is a 1-year, part-time, temporary position at 20 hours/week. This is a non-exempt, biweekly-paid position. How to Apply
To apply, please submit your resume and cover letter. Other Information
This position is governed by the terms and conditions in the Clerical & Allied Services Unit (CX) agreement between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html CX.28.B.5.b: This position will not convert to career status as it is established and funded for 18 months or less at any percent of time. This is not a visa opportunity. This position is eligible for up to 10% hybrid work. Exact arrangements are determined with the supervisor to meet role responsibilities and department needs, and are subject to change. Misconduct and Equity
Misconduct Disclosure Requirement: A final candidate must disclose if they have any misconduct determinations or related proceedings within the last seven years. See UC policies addressing misconduct and related topics, including Sexual Violence and Sexual Harassment Policy, Anti-Discrimination Policy, and Abusive Conduct in the Workplace. Equal Employment Opportunity: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status.
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