Executive Assistant Job at Confidential in Miami

Overview We are seeking a proactive, results-oriented Senior Executive Assistant with a minimum of seven (7) years of experience providing high-level support to a Chief Executive Officer (CEO) or top-tier executives, preferably within the Payments, Fintech, or financial services industry . This individual will be crucial for maintaining the CEO's operational efficiency in a dynamic corporate environment. Given Miami's international business focus, absolute fluency in Spanish and English is mandatory, with a strong preference for Portuguese. Key Responsibilities: Administrative and Operational Management : Calendar Management: Fully manage the CEO's calendar, scheduling complex meetings across multiple time zones and prioritizing commitments. Travel Coordination: Organize all aspects of domestic and international business travel (flights, accommodations, ground transportation), including visa management and detailed itinerary preparation. Executive Communication: Serve as the primary internal and external point of contact for the CEO. Draft, review, and edit corporate documents, presentations, and correspondence in both Spanish and English with complete accuracy. Meeting Support: Prepare sensitive materials for Board of Directors and high-level executive meetings, and ensure all action items are properly followed up. Mandatory Requirements: Experience: Minimum of seven (7) years of uninterrupted experience as an Executive Assistant, providing direct support to a CEO, President, or C-Suite executive. Bilingualism: Complete and proven fluency (oral and written) in both Spanish and English. Technical Skills: Advanced proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and experience with project management platforms (e.g., Asana, Trello). Industry: Previous experience in the Payments, Fintech, banking, or regulated financial services industry . Legality: Legal authorization to work in the United States. Desirable Requirements (Preferred): Languages: Functional fluency in Portuguese (written and spoken). Education: Bachelor’s degree in Business Administration, Finance, or a related field. Seniority level Associate Employment type Full-time Job function Administrative Industries Staffing and Recruiting #J-18808-Ljbffr