Robert's Hawaii, Inc. is hiring: HR Coordinator in Honolulu

Overview Join to apply for the HR Coordinator role at Robert's Hawaii, Inc. . Department: Human Resources • Reports to: HR Manager – Recruitment and Employment • Status: Exempt • Starting at $17 to $19/hour Responsibilities General clerical duties including, but not limited to, copying, faxing, mailing, and maintaining the filing system. Work with Department Managers on recruitment process and employee relations in keeping with instruction and protocol to ensure accuracy and efficiency. Coordinate maintenance of office area and equipment which would include office supplies, and machines such as copier/printer. Open, sort and distribute incoming correspondence, mail, inter-office pouches, etc. Greets in-person visitors and addresses their inquiries, requests, and/or needs. Answer main department phone line – provide general information and/or route calls accordingly. Monitor HR mailbox, departmental email inboxes and correspondence throughout the day – distribute and process accordingly. Responds to inquiries from applicants and employees, ensuring confidentiality of all information. Establishes positive and professional rapport with all employees providing consistent and reliable support and assistance. Facilitates full cycle recruiting to provide sufficient and quality workforce: creates and posts job advertisements, coordinates and facilitates job fair events, and maintains receipts for invoicing as needed. Review applications received online and upload information into the Company’s applicant tracking system (ATS). Conduct intake/prescreen interviews of applicants who meet minimum qualifications and schedule interviews for those who satisfy prescreen. Conduct reference checks of new hires as well as employment history and criminal background checks, utilizing appropriate Company Forms and procedures in accordance with policy and DOT regulations. Draft and present offer letters and new hire paperwork for onboarding, ensuring all documents are executed in compliance with applicable employment laws. Conduct post-offer, pre-employment drug screens following guidelines to ensure compliance with Company policy and regulations. Coordinate and facilitate regular New Hire Orientations, ensuring newly onboarded staff are scheduled and attend timely. Coordinate training schedule for new hires and coordinate release to work upon completion. Generate Notice to Personnel (NTP) forms for transfers, changes in status, or terminations. Draft and issue pay change notification letters under direction of HR management. Maintain tracking of recruitment and hiring efforts, providing reports of hires, promotions, transfers, terminations, and other pertinent data. Create and maintain employee files and filing system. Maintain and replenish supplies and HR paperwork such as applications, direct deposits, new hire packets, handbooks, referrals, etc. Uphold front reception and visitor area; ensure adequate supplies and resources are available. Maintain employee records in an organized manner, prepared for HRIS implementation. All other duties as assigned. Qualifications Bachelor’s degree or equivalent through training and/or formal education At least 1 year of HR experience is preferred Strong listening skills, relationship-building, flexibility, negotiation, and receptiveness to feedback Proficient in computers, quick to learn new programs, and able to use technology to improve productivity Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Publisher) Ability to manage multiple projects under tight deadlines Ability to plan and work independently with integrity and adherence to HR compliance Positive attitude, initiative, curiosity, and willingness to learn Organized, systematic, time-efficient, respectful, and committed to workplace safety Working Conditions Air-conditioned office Desk and chair; general office equipment and supplies Extended computer use; possible eye and muscle strain Vital to be able to sit and stand for extended periods Light lifting and carrying (up to 40+ pounds) Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. #J-18808-Ljbffr