Robert's Hawaii, Inc. is hiring: HR Coordinator in Honolulu

Overview

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Department: Human Resources • Reports to: HR Manager – Recruitment and Employment • Status: Exempt • Starting at $17 to $19/hour

Responsibilities

• General clerical duties including, but not limited to, copying, faxing, mailing, and maintaining the filing system.
• Work with Department Managers on recruitment process and employee relations in keeping with instruction and protocol to ensure accuracy and efficiency.
• Coordinate maintenance of office area and equipment which would include office supplies, and machines such as copier/printer.
• Open, sort and distribute incoming correspondence, mail, inter-office pouches, etc.
• Greets in-person visitors and addresses their inquiries, requests, and/or needs.
• Answer main department phone line – provide general information and/or route calls accordingly.
• Monitor HR mailbox, departmental email inboxes and correspondence throughout the day – distribute and process accordingly.
• Responds to inquiries from applicants and employees, ensuring confidentiality of all information.
• Establishes positive and professional rapport with all employees providing consistent and reliable support and assistance.
• Facilitates full cycle recruiting to provide sufficient and quality workforce: creates and posts job advertisements, coordinates and facilitates job fair events, and maintains receipts for invoicing as needed.
• Review applications received online and upload information into the Company’s applicant tracking system (ATS).
• Conduct intake/prescreen interviews of applicants who meet minimum qualifications and schedule interviews for those who satisfy prescreen.
• Conduct reference checks of new hires as well as employment history and criminal background checks, utilizing appropriate Company Forms and procedures in accordance with policy and DOT regulations.
• Draft and present offer letters and new hire paperwork for onboarding, ensuring all documents are executed in compliance with applicable employment laws.
• Conduct post-offer, pre-employment drug screens following guidelines to ensure compliance with Company policy and regulations.
• Coordinate and facilitate regular New Hire Orientations, ensuring newly onboarded staff are scheduled and attend timely.
• Coordinate training schedule for new hires and coordinate release to work upon completion.
• Generate Notice to Personnel (NTP) forms for transfers, changes in status, or terminations.
• Draft and issue pay change notification letters under direction of HR management.
• Maintain tracking of recruitment and hiring efforts, providing reports of hires, promotions, transfers, terminations, and other pertinent data.
• Create and maintain employee files and filing system.
• Maintain and replenish supplies and HR paperwork such as applications, direct deposits, new hire packets, handbooks, referrals, etc.
• Uphold front reception and visitor area; ensure adequate supplies and resources are available.
• Maintain employee records in an organized manner, prepared for HRIS implementation.
• All other duties as assigned.

Qualifications

• Bachelor’s degree or equivalent through training and/or formal education
• At least 1 year of HR experience is preferred
• Strong listening skills, relationship-building, flexibility, negotiation, and receptiveness to feedback
• Proficient in computers, quick to learn new programs, and able to use technology to improve productivity
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Publisher)
• Ability to manage multiple projects under tight deadlines
• Ability to plan and work independently with integrity and adherence to HR compliance
• Positive attitude, initiative, curiosity, and willingness to learn
• Organized, systematic, time-efficient, respectful, and committed to workplace safety

Working Conditions

• Air-conditioned office
• Desk and chair; general office equipment and supplies
• Extended computer use; possible eye and muscle strain
• Vital to be able to sit and stand for extended periods
• Light lifting and carrying (up to 40+ pounds)

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.