Gravity Staffing, Inc. is hiring: Executive Assistant in New York

Get AI-powered advice on this job and more exclusive features. Gravity Staffing, Inc. provided pay range This range is provided by Gravity Staffing, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $120,000.00/yr - $130,000.00/yr Additional compensation types Annual Bonus Direct message the job poster from Gravity Staffing, Inc. The New York City office of a large, prestigious global investment firm is looking for an Executive Assistant to support a team of high level managers/executives. This is a hybrid position (in the office 4 days/week) and the hours are 8:30-5:30 or 9-6. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including, scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: 5-10 years of administrative experience (some supporting a team), preferably in the financial services industry Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner. Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Gravity Staffing, Inc. by 2x Inferred from the description for this job Medical insurance Get notified about new Executive Assistant jobs in New York, NY . New York, NY $55,000.00-$60,000.00 5 days ago New York, NY $77,500.00-$112,500.00 1 week ago New York, NY $61,200.00-$101,800.00 1 week ago Executive Assistant to Chief Human Resources Officer New York City Metropolitan Area $90,000.00-$125,000.00 6 days ago New York, NY $80,150.00-$113,700.00 2 weeks ago New York, NY $90,000.00-$125,000.00 2 weeks ago New York, NY $77,000.00-$100,000.00 9 hours ago New York, NY $67,771.14-$106,766.16 1 week ago Executive Assistant – Midtown Investment Firm – $90k-$120k plus fully paid benefits! New York, NY $90,000.00-$120,000.00 1 day ago Executive Assistant to Investor Relations New York, NY $115,000.00-$160,000.00 5 days ago Executive Assistant, EVP of Global Partnerships Brooklyn, NY $67,000.00-$90,000.00 6 days ago New York, NY $125,000.00-$150,000.00 1 day ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr