Gravity Staffing, Inc. is hiring: Executive Assistant in New York

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Gravity Staffing, Inc. provided pay range

This range is provided by Gravity Staffing, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $130,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Gravity Staffing, Inc.

The New York City office of a large, prestigious global investment firm is looking for an Executive Assistant to support a team of high level managers/executives. This is a hybrid position (in the office 4 days/week) and the hours are 8:30-5:30 or 9-6.

Key Responsibilities:

• Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order.
• Heavy calendar management including, scheduling meetings, interviews, and conferences as requested by key stakeholders.
• Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries.
• Process expenses.
• Arrange/prepare materials for meetings.
• Assist with special projects or initiatives as needed.
• Partner with the other EA to ensure seamless team coverage.
• Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately.

Key Requirements:

• 5-10 years of administrative experience (some supporting a team), preferably in the financial services industry
• Strong attention to detail, organizational skills and follow-through.
• Handle sensitive information and maintain a high level of confidentiality.
• Able to quickly adjust to changing priorities, urgencies, and unexpected situations.
• Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools.
• Able to find solutions to challenges or obstacles that may arise in the course of the day.
• Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

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