Executive Assistant Job at Chartis in New York

Overview Role: Executive Assistant (part-time) at The Chartis Group. Provide remote support to 5-7 senior partners with a focus on calendar management, travel planning, and expense report management. This role is based part-time in the New York office. Responsibilities Proactively manage assigned partner calendars, including scheduling meetings and resolving conflicts based on an understanding of partner clients, activities, and priorities Plan and manage travel for assigned partners, who typically visit multiple US cities each week Prepare and submit monthly expense reports and assist with time reporting as needed Act as the New York office lead; manage office orders, logistics, and spend with onsite presence as required Manage client contact information in the CRM (SalesForce) Create and manage correspondence (e-mails, holiday cards) as needed Type and proofread documents (e.g., engagement letters, reports) upon request Occasional support and coordination of office meetings, including catering and conference room reservations Provide administrative support for business development, internal meetings, industry events, etc. Support special projects and other administrative activities in support of firm objectives as assigned Qualifications and Skills At least 3-5 years of executive-level support experience in a professional services environment (e.g., consulting, legal, financial services) Bachelor’s degree preferred Exceptional organizational skills with ability to multi-task and prioritize in a fast-paced environment Excellent verbal and written communication skills Strong client service orientation and responsiveness Attention to detail Problem-solving skills with initiative and independence Mature judgment and strong teamwork attitude Proficiency in Microsoft Outlook and Word Experience with SalesForce, HubSpot, MS Teams and Zoom preferred Experience in event coordination a plus Ability to travel ad hoc (approximately 1-2 days per quarter) Compensation and Benefits Salary range: $85,000-$110,000, inclusive of an annual discretionary bonus. Chartis offers medical, dental, vision, HSA, FSA, disability and life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. Equal Opportunity Chartis is an equal opportunity employer. We value and celebrate the uniqueness of individuals and provide equal opportunity regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. #J-18808-Ljbffr