Executive Assistant Job at Gestão Smart Serviços Contábeis in New York

Overview The Chartis Group is looking for a driven, dynamic, organized and collaborative Executive Assistant to provide remote support to 5-7 senior partners, with a focus on calendar management, travel planning, and expense report management. This role will be based part-time in our New York Office. Responsibilities Proactively manage assigned partner calendars, including scheduling meetings and identifying and resolving conflicts based on an understanding of partner clients, activities, and priorities. Plan and manage travel for assigned partners, who typically visit multiple US cities each week. Prepare and submit monthly expense reports and assist with time reporting as needed. Act as the New York office lead; manage office orders, logistics, and spend, with a minimum of two days onsite and as needed for key internal and client meetings. Manage client contact information as needed in the CRM system (Salesforce). Create and manage correspondence (e-mails, holiday cards) as needed. Type and proofread documents (e.g., engagement letters, reports) upon request. Occasional support and coordination of office meetings, including catering and conference room reservations. Provide administrative support including business development, internal meetings, industry events, etc. Support other special projects and/or administrative activities in support of firm objectives as assigned. Qualifications And Desired Skills At least 3-5 years of experience providing executive-level support in a professional services environment (e.g., consulting, legal, financial services). Bachelor’s degree preferred. Exceptional organizational skills, including the ability to multi-task and prioritize competing demands in a fast-paced, dynamic environment. Excellent verbal and written communication skills. Outstanding client service orientation – highly responsive and willing to go the extra mile. Keen attention to detail. Able to identify and solve problems with little direction proactively and independently. Sound judgment and a high level of maturity. Outstanding team player and contributor to a collaborative, energizing, and fun work environment. Proficient in Microsoft Outlook and Word. Experience with Salesforce, HubSpot, MS Teams and Zoom preferred. Experience in event coordination a plus. Ability to travel ad hoc (~1-2 days per quarter). Salary range: $85,000-$110,000, inclusive of an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits. At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives they provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. #J-18808-Ljbffr