Pyramid Global Hospitality
Executive Meeting Manager-Hotel Valley Ho
Pyramid Global Hospitality, Scottsdale, Arizona, us, 85261
About Pyramid Global Hospitality
Pyramid Global Hospitality places people first and is dedicated to creating a supportive, inclusive work environment that fosters diversity, growth, development, and wellbeing. We offer comprehensive health insurance, retirement plans, paid time off, and unique perks such as on-site wellness programs and employee rates on hotel stays. Ongoing training and development opportunities help our people build the skills and knowledge they need to advance their careers.
Location: Hotel Valley Ho, Scottsdale, AZ Hotel Valley Ho is a 241‑room boutique property with 11 meeting rooms totaling 13,000 sq ft of versatile space. The hotel embodies a People‑First culture that encourages professional growth and celebrates success. Employees enjoy benefits such as a 401(k) with company match, recognition programs, and a collaborative, development‑focused environment.
Position Summary: Executive Meetings Manager (EMM) The Executive Meetings Manager is responsible for managing and securing small‑to‑mid‑size group business for Hotel Valley Ho, with a strong focus on corporate meetings and events. This client‑facing role bridges sales and service, managing the full event lifecycle from initial inquiry through post‑event follow‑up. The EMM cultivates new relationships, maintains existing ones, and ensures every event exceeds client expectations while meeting revenue goals.
Key Responsibilities
Manage a defined geographical or industry‑based market segment to generate group business (typically under 50 rooms peak).
Identify, qualify, and convert new business through proactive prospecting, client visits, and networking.
Develop and present detailed sales proposals and contracts, ensuring alignment with availability and profitability standards.
Negotiate rates, terms, and conditions within established parameters or seek approvals for exceptions.
Serve as the primary point of contact for assigned groups from sale through event execution.
Coordinate all event details, including meeting room setup, food and beverage requirements, audiovisual needs, and billing.
Conduct pre‑event meetings with clients and internal departments to ensure seamless communication and flawless service.
Host site visits, client lunches/dinners, and property tours to build trust and increase conversion rates.
Partner with internal departments—including Catering, Banquets, Front Office, and Culinary—to align on event needs and deliverables.
Maintain accurate records of client interactions, contracts, and sales activities in CRM systems (e.g., OPERA or Delphi).
Prepare regular activity reports, booking pace updates, and forecasts as required by the Director of Sales.
Participate in weekly sales meetings, departmental briefings, and strategy sessions.
Attend industry events, sales missions, and association meetings (e.g., MPI, HSMAI) to represent the hotel and build market presence.
Qualifications
1‑2 years of experience in hotel group sales and/or conference services, preferably within a boutique or lifestyle hotel.
Proficient in sales technology platforms such as OPERA, Delphi, or similar CRM tools.
Excellent organizational, written, and verbal communication skills.
Ability to manage multiple priorities in a fast‑paced, detail‑driven environment.
Strong customer service mindset and problem‑solving abilities.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management
Industries Hospitality
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Location: Hotel Valley Ho, Scottsdale, AZ Hotel Valley Ho is a 241‑room boutique property with 11 meeting rooms totaling 13,000 sq ft of versatile space. The hotel embodies a People‑First culture that encourages professional growth and celebrates success. Employees enjoy benefits such as a 401(k) with company match, recognition programs, and a collaborative, development‑focused environment.
Position Summary: Executive Meetings Manager (EMM) The Executive Meetings Manager is responsible for managing and securing small‑to‑mid‑size group business for Hotel Valley Ho, with a strong focus on corporate meetings and events. This client‑facing role bridges sales and service, managing the full event lifecycle from initial inquiry through post‑event follow‑up. The EMM cultivates new relationships, maintains existing ones, and ensures every event exceeds client expectations while meeting revenue goals.
Key Responsibilities
Manage a defined geographical or industry‑based market segment to generate group business (typically under 50 rooms peak).
Identify, qualify, and convert new business through proactive prospecting, client visits, and networking.
Develop and present detailed sales proposals and contracts, ensuring alignment with availability and profitability standards.
Negotiate rates, terms, and conditions within established parameters or seek approvals for exceptions.
Serve as the primary point of contact for assigned groups from sale through event execution.
Coordinate all event details, including meeting room setup, food and beverage requirements, audiovisual needs, and billing.
Conduct pre‑event meetings with clients and internal departments to ensure seamless communication and flawless service.
Host site visits, client lunches/dinners, and property tours to build trust and increase conversion rates.
Partner with internal departments—including Catering, Banquets, Front Office, and Culinary—to align on event needs and deliverables.
Maintain accurate records of client interactions, contracts, and sales activities in CRM systems (e.g., OPERA or Delphi).
Prepare regular activity reports, booking pace updates, and forecasts as required by the Director of Sales.
Participate in weekly sales meetings, departmental briefings, and strategy sessions.
Attend industry events, sales missions, and association meetings (e.g., MPI, HSMAI) to represent the hotel and build market presence.
Qualifications
1‑2 years of experience in hotel group sales and/or conference services, preferably within a boutique or lifestyle hotel.
Proficient in sales technology platforms such as OPERA, Delphi, or similar CRM tools.
Excellent organizational, written, and verbal communication skills.
Ability to manage multiple priorities in a fast‑paced, detail‑driven environment.
Strong customer service mindset and problem‑solving abilities.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management
Industries Hospitality
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